As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a "Great College to Work For" for five consecutive years. The Institute for Health Metrics and Evaluation (IHME) is an independent research center at the University of Washington whose mission is to monitor global health conditions and health systems, as well as to evaluate interventions, initiatives, and reforms. The aim is to provide policymakers, donors, and researchers the evidence base necessary to help solve the world's most important health problems. This requires creativity and innovation, which is cultivated by an inclusive, diverse, and equitable environment. If you join IHME, you'll be joining a team of mission-oriented people who are committed to creating a welcoming and diverse workforce that respects and appreciates differences, and embraces collaboration.IHME has an outstanding opportunity for an Executive Assistant to support the Director of IHME, Dr. Chris Murray, in a fast-paced, demanding environment focused on research, training, and evaluation. The Executive Assistant is a highly visible representative of the Institute and a primary point of contact for the Director's office. The executive assistant's purpose is to facilitate the smooth operation of the Director's office so the Director can focus on key priorities and manage relationships with key stakeholders.The person in this role will represent IHME and the Director's office in their interactions with individuals in a wide range of positions internally and externally, including faculty, staff and students at IHME, the University President, University Regents, and other senior administrators at the University of Washington, and senior government officials, intergovernmental institutions, academia, media, and public and private institutions. As such, discretion, independent judgement, political savvy, poise, proactiveness, attention to detail and a positive manner will be critical to the Executive Assistant's success in this role.The Executive Assistant's ability to effectively manage the Director's time, taking into account institutional priorities, interdependencies, and complex individual and organizational relationships directly impacts the management of the entire organization. The person in this role will be able to learn a great deal about Global Health, building relationships with an incredibly diverse group of mission-driven people. They will use their positive attitude, desire to work on the never-ending puzzle of scheduling and reprioritizing, and ability to bring order to chaos to be of service to IHME and its many dedicated stakeholders.Responsibilities include:Relationship Management and PrioritizingAct as a highly visible representative of the Institute and of the Director through interactions with external guestsExercise a high degree of judgment in communicating with all parties and be proactive in seeking options to ensure efficiencyWork closely with the Chief of Staff and Program Specialist, Director's Office, to garner relevant knowledge, receive important input, and fully understand meeting needs and priorities. Promotes a positive image of IHME and the DirectorUnderstands the nuance of different relationships including which are critical for the Director to maintain, and which other staff can manageInteractions with all stakeholders on behalf of the Director's office must be handled personably, diplomatically, and with a service-oriented mindsetWork closely with other support staff and administration to prioritize and coordinate projects and interactionsAdministrative duties and executive supportCarefully manage the daily calendar to ensure efficient workflow, focus, and effective use of the Director's time and attentionSchedule and coordinate meetings involving internal and external participants who often have competing >demands on their timeEnsure timely and efficient transitions from one meeting to the nextWorking closely with the Director's Office Logistics Manager, prepare highly detailed itineraries for the Director's travelReceive, screen, and prioritize all incoming telephone calls to the Director personably, diplomatically, accurately, and efficientlyCreate and maintain an organized system of tracking, monitoring and prioritizing tasks and projectsDevelop and maintain highly confidential materials as appropriate, from a variety of internal and external sourcesPerform other administrative duties for the Director such as daily lunch preparation and personal travel arrangements as neededAs a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.REQUIREMENTS: Bachelor's degree and at least four years' experience as an Executive AssistantAdditional Requirements:Proficient on a PC and comfortable learning new software and utilizing project management tools like Asana, Trello, Jira (Asana preferred)Experience working with Microsoft Office applications and highly proficient in MS OutlookExemplary interpersonal skills required: must be adept at diplomacy and able to form respectful and harmonious working relationships with people with different levels of experience and expertise from a variety of cultural, linguistic, and professional settingsExcellent written and oral communication skillsExperience with executing complex calendar management and travel arrangementsExperience handling sensitive situations with tact and confidentialityAttention to detailStrong organizational skillsAbility to function in a rapidly changing office environment while remaining steady, reliable, and attentive to emerging prioritiesExperience setting priorities and meeting deadlines while balancing the needs of providing support for an individual in a fast-paced, demanding and high-volume work environmentEquivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.DESIREDInterest in Global HealthExperience establishing organizational systems to improve efficiency in office and meeting coordinationBasic event planning skillsCONDITIONS OF EMPLOYMENT Evening and weekend work is required, particularly during times when the Director is traveling and in different time zones. Application Process:The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.