Reporting to the Senior Director of Administrative Operations, the Director of Project Management leads full lifecycle project management that range in complexity and type across the Institute. The incumbent will apply project management knowledge, skills, tools, and techniques to support project teams and drive the development and application of project management methodology and culture, including supervising officer staff and communicating policies, objectives and goals of all Institute projects to senior level staff.
Responsibilities include, but are not limited to, the following:
Develop, execute and oversee the implementation of large scale, ongoing or developing initiatives, that require collaboration internally with cross-functional colleagues as well as externally with Columbia University partners;
Manage the lifecycle of projects and a portfolio of work, and serve as the key point of contact for the progress of each project. This will include evaluating progress against objectives, targets, and performance indicators;
Serve as center point for internal project coordination: coordinate and lead meetings (set agendas, take and distribute minutes, track budgets, etc.), solicit buy-in for recommendations, and implement next steps;
Responsible for creating, tracking, controlling and reporting on project budgets and related financials;
Create and/or oversees the creation of project plans including detailed task plans and assignments;
Troubleshoot and problem solve as issues arise. Exhibit excellent decision-making, ability to make judgment calls on tough issues and have an understanding of when to escalate issues;
Actively evaluate the efficiency and progress towards initiative goals and proactively make suggestions and solicit buy-in for action plan and workflow improvements;
Enhance the use of of Project and Portfolio Management methodology and artifacts across the Zuckerman Institute;
Oversee and document PMO business processes and internal controls, including those performed by other entities in support of the PMO. Makes applicable recommendations for improved processes and controls and assists with implementing and institutionalizing related policies and procedures;
Work with senior management to provide strategic and tactical advice on program/project planning and execution;
Provide business case development with costing and customer needs assessments;
Other related project management activities that are assigned.
Bachelor's degree plus a minimum of five (5) to seven (7) years related experience required. Prior supervisory experience required.
Prior experience with an institution of higher education or other large, complex organization is preferred.
Must have excellent time management, organizational, verbal/written communications, and interpersonal skills; ability to work on concurrent projects with multiple deadlines is a necessity; must have strong skills as a consensus builder, the ability to lead and act decisively and solve problems quickly; must demonstrate creativity and the ability to work effectively in a large, complex organization. Entrepreneurial mindset; proactive and solutions-focused attitude.
Detailed knowledge of project management methodologies and experience establishing full project lifecycle plans for multiple projects of moderate to high visibility and/or complexity. Strong project management, writing and editing, analytical, and interpersonal communication skills required. Proven relationship development and management skills. Must be capable of working independently as well as collaboratively, and take a proactive approach and anticipate senior management's needs. Ability to quickly establish credible relationships with high-level contacts and build a broad knowledge about a variety of relevant stakeholders and their operations. Proven ability to work collegially and effectively with school administrators and faculty, and other constituencies. Must have a passion for excellent customer service and commitment to exceptional quality.
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Internal Number: 502196
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