The Office of the Dean in the School of Fine Arts at the University of Connecticut announces the opening of a temporary Administrative Services Assistant position under the direction of the Assistant to the Dean.
The School of Fine Arts encompasses four academic areas: Art and Art History, Digital Media and Design, Dramatic Arts, and Music. All of these programs offer degrees and certificates at the graduate and undergraduate levels. In addition, the School of Fine Arts accommodates a full calendar of performances and exhibits on campus within the venues of the Ballard Institute and Museum of Puppetry, the Benton Museum of Art, Connecticut Repertory Theatre, Contemporary Art Galleries, the Jorgensen Center for the Performing Arts, and the von der Mehden Recital Hall.
This position will assist in managing a number of administrative functions within the School of Fine Arts. This staff member will be expected to regularly exercise independent judgement within established practice and policy and to independently resolve a wide variety of administrative problems in a fast paced, student-centered environment. The incumbent will interact daily with the School of Fine Arts’ student population, family members, and members of the UConn community, and must be able to provide exemplary service while exercising discretion and carefully maintaining confidentiality.
DUTIES AND RESPONSIBILITIES
Performs front office management duties including directing daily workflow of front reception desk and acts as a point of contact for the Office of the Dean.
Responds to requests for information and serves as a resource to students, staff, faculty, parents and others regarding policies and procedures governing the School of Fine Arts.
Supervises, trains, and evaluates performance of student employees; determines work assignments and work schedules, adjusting clerical assignments to accommodate priority needs; resolves student employment related problems as they arise.
Provides programmatic assistance to the Assistant Dean and Chief Operations Officer (COO) to support the operational functions of the School , inclusive of human resources, technology systems, finances, and/or facilities functions.
Provides administrative support for the Assistant Dean and Chief Operations Officer (COO); Associate Dean of Graduate Studies, Research and Creative Practices; Associate Dean of Undergraduate Studies; Assistant Dean and Director of Advising; Director of Admissions; and Assistant to the Dean, including correspondence, scheduling, arrangements for meetings, conferences and travel.
Attends and assists with School of Fine Arts events, many of which occur after hours and/or off-site.
Independently composes, prepares and/or edits standard correspondence and reports containing information that requires thorough knowledge of policies, procedures and data sources.
Transmits authoritative information and serves as a resource to students, staff and others regarding designated policies and procedures governing the department.
Schedules appointments and meetings for all staff; screens incoming mail and telephone calls, making referrals as appropriate.
As needed or assigned, may be responsible for special short term or ongoing projects that require planning, coordination and supervision.
Performs related duties as required.
Bachelor’s degree or equivalent combination of education and experience, including experience in a progressively responsible administrative support position.
Organizational and supervisory ability.
Excellent interpersonal skills and ability to work effectively with the department/University staff and other individuals and groups.
Ability to resolve administrative problems efficiently, effectively and independently.
Strong proficiency using Microsoft Office products (Word, Outlook, Excel).
Demonstrated ability to establish positive and inclusive working relationships with a diverse constituency of college students, staff, faculty and relevant partners.
Demonstrated ability to work in a fast paced environment.
Willingness to work irregular hours for specific activities and events.
Experience working in higher education
Experience working with college students
Experience with PeopleSoft or equivalent management software.
This is a temporary position with a schedule of approximately 25-35 hours per week for a period of six months, with the possibility of continuation dependent on funding and program needs. Salary will be commensurate with the, successful candidate’s background and experience.
Interested candidates should submit a) a resume, b) a letter of application that demonstrates how you meet the qualifications and requirements of this position, and c) contact information for three professional references to Arielle Hill-Moses, Assistant to the Dean, at firstname.lastname@example.org. Screening will begin immediately.
Employment of the successful candidate is contingent upon the successful completion of a pre-employment criminal background check. (Search #HR20-09)
The University of Connecticut is committed to building and supporting a multicultural and divers community of students, faculty and staff. The diversity of students, faculty and staff continues to increase, as does the number of honors students, valedictorians and salutatorians who consistently make UConn their top choice. More than 100 research centers and institutes serve the University’s teaching, research, diversity and outreach missions, leading to UConn’s ranking as one of the nation’s top research universities. UConn’s faculty and staff are the critical link to fostering and expanding our vibrant, multicultural and diverse University community. As an Affirmative Action/Equal Employment Opportunity employer, UConn encourages applications from women, veterans, people with disabilities and members of traditionally underrepresented populations.
Internal Number: HR20-09
About University of Connecticut
The University of Connecticut is a national leader among public research universities, with more than 30,000 students seeking answers to critical questions in classrooms, labs, and the community. A culture of innovation drives this pursuit of knowledge throughout the University’s network of campuses. Connecticut’s commitment to higher education helps UConn attract students who thrive in the most competitive environments, as well as globally renowned faculty members. Our school pride is fueled by a history of success that has made us a standout in Division I athletics. UConn fosters a diverse and vibrant culture that meets the needs and seizes the opportunities of a dynamic global society.