Reporting to the Director of Digital Infrastructure and Emerging Technology (DIET), the DIET Coordinator is primarily responsible for a wide range of administrative duties that support the department.
Roles and Responsibilities
Make purchases for the department; request quotes and make purchases
Maintain the department and museums inventory of software and hardware
Assist in preparing the departments yearly budget
Provide financial support by tracking the annual budget, and reconciling monthly financial reports; prepare budget forecast scenarios for hardware and software purchases for review as directed
Maintain the departments calendars of activity; assist with scheduling meetings
Maintain the departments paper and electronic files; including departmental information on the museum's intranet and public website
Attend meetings and records minutes including action items; post minutes to Basecamp
Assist with producing written and visual documentation of studio projects and workflows as part of a shared resource of reference material and catalogue of activity
Assist with museum software testing; run test scripts and report back during software upgrades
Other duties as assigned
Salary Grade: 053
Union: 55 - Hvd Union Cler & Tech Workers
Minimum of three years of related experience with demonstrated office administration.
Bachelor's degree preferred. Experience in an IT/tech environment or university/cultural institution preferred. Project management experience. Demonstrated computer skills. Experience with financial and database software a plus.
Self-motivated working style. Excellent writing and verbal skills. Strong interpersonal skills with a focus on service. Ability to handle multiple, complex projects with the capacity to handle questions and instructions from diverse constituencies. Ability to work effectively in a collaborative and collegial setting, establish priorities, achieve goals, and direct multi-faceted projects. Strong organizational skills; detail oriented; ability to work independently with minimal supervision and as an effective member of a team.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 49947BR
About Harvard University Art Museums
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.