Harvard University Information Technology (HUIT) is a community of Information Technology professionals committed to understanding our users and devoted to making it easier for faculty, students, and staff to teach, research, learn, and work through the effective use of information technology. We are recruiting an IT workforce that has both breadth in their ability to collaborate and innovate across disciplines – and depth in specific areas of expertise. HUIT offers opportunities for IT professionals to learn and work in a unique technology landscape and service-focused environment. If you are a technically proficient, nimble, user-focused and accountable IT professional who also connects with the importance of collaborating well in a team environment we are looking for you!
Responsible for all administrative logistics of the IT Capital Review Board (ITCRB) funding process, as well as reporting for ongoing ITCRB projects. Serve as principal administrative liaison for the HUIT Project Management Office (PMO) to support project management committees, project delivery communities and PMO best practices. Coordinate project updates from multiple stakeholders including the senior leadership team, administrative staff, project delivery teams and IT staff. This role is ideal for someone who has career aspirations of becoming a Project Manager or is interested in learning more about project management. Works independently with minimal supervision in a work environment with multiple priorities; anticipates and resolves problems and updates manager on status of projects.
The successful candidate is exceptionally well-organized, action-oriented, an excellent listener, and thoughtful communicator with a record of demonstrated success communicating effectively across all levels of an organization from entry level staff to University executives. This role offers an opportunity to work with a wide variety of stakeholders across the University which may include administrative leaders, HUIT staff and end users.
Principal Duties and Responsibilities:
Provide administrative support of the ITCRB funding process by preparing meeting materials, updating ITCRB templates, maintaining ITCRB document repositories and scheduling meetings (as appropriate)
Provide administrative support of the monthly ITCRB Project Manager meeting and the Project Delivery Working Group
Work with Project Managers to obtain status across current portfolio of ITCRB projects
Assist with creation of ITCRB and PMO presentations
Provide support of project management community events and activities
Update and maintain the PMO Website
Monitor HUIT PMO mailbox
Maintain HUIT PMO document repository
Updates PMO Templates and process documentation
Direct users to appropriate PMO templates
Abide by and follow the Harvard University IT Code of Conduct
We ask that interested applicants provide a cover letter and resume as one document with their application.
Harvard University requires pre-employment reference and background screening.
Harvard University Information Technology is unable to provide work authorization and/or visa sponsorship.
This position has a 90-day orientation and review period.
Harvard offers an outstanding benefits package including:
Time Off: 3 - 4 weeks paid vacation, paid holiday break, 12 paid sick days, 11.5 paid holidays, and 3 paid personal days per year.
Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date.
Retirement: University-funded retirement plan with full vesting after 3 years of service.
Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted options through participating Harvard grad schools.
Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.
Wellness options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation and complimentary health services.
Harvard access to athletic facilities, libraries, campus events and many discounts throughout metro Boston.
More about HUIT:
Harvard University Information Technology (HUIT) is responsible for the strategy, planning, and delivery of information technology across the University.
Mission: To assure Harvard's leadership in IT: We strive to make it easier for faculty, students, and staff to teach, research, learn, and work through the effective use of information technology.
Harvard Information Technology Academy (designed for IT Staff): HUIT's IT Academy aims to enable each IT staff person to grow professionally and become a trusted partner to her or his team. The IT Academy is built on the belief that every IT staff member across the University (including technology employees at each school and campus) can grow in her or his area of expertise as well as building strong people and project management skills. Learn more here: https://itacademy.harvard.edu/
Salary Grade: 055
Union: 55 - Hvd Union Cler & Tech Workers
Minimum of four years' post-secondary education and/or relevant work experience. Education beyond high school may count toward experience.
Fully proficient across MSOffice suite; experience with SharePoint and other collaboration tools
Some knowledge of IT project management principles (e.g. Agile) and software
Some communications or marketing skills, as well as strong writing skills
Excellent organizational skills with particular ability to prioritize work and shift gears
Discretion for handling complex, confidential information
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 49896BR
About Harvard University Information Technology
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.