Although open until filled, priority application date is August 18, 2019.As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a "Great College to Work For" for five consecutive years. The Information School researchers work to solve information problems from many disciplinary perspectives with funding from many different sponsors. The range and complexity of the research enterprise requires high-quality, professional grants management support for novice and experienced researchers; continual monitoring, analysis, and improvement of procedures, policies, and resources for the conduct of research in the Information School; and regular engagement with professionals in other units in the Information School and the UW.The iSchool has an outstanding full time opportunity for a Grants and Contracts Specialist.The Grants and Contracts Specialist is responsible for the effective, timely, and compliant analysis and administration of research grants and contracts in the Information School. They work with principal investigators, research partners, sponsors, and University research support offices to manage the full lifecycle of grants and contracts for approximately half of the active researchers in the school.The Grants and Contracts Specialist works independently to design, develop, manage, and ensure timely submission of complex grant and contract proposals. They ensure effective receipt, budgeting, and expenditure of awards, in compliance with federal, state, funding agency, and University of Washington regulations, policies and procedures. In collaboration with the Director of Research Services, they are responsible for post-award procedures, record keeping, analysis, monitoring and reporting systems.There is an expectation that the person in this position will step up where they see an opportunity to apply their special expertise or talents, speak up when they identify opportunities or concerns, and lead by taking actions that exemplify the Information School's core values. This leadership may be expressed in diverse ways, reflecting the variety of styles and cultures that are represented by Information School faculty and staff.RESPONSIBILITIES:Pre-award proposal analysis and supportManage the preparation of competitive and non-competitive grant and contract proposals for submission to sponsoring agencies. Provide review and analysis of proposals to ensure complete and successful submissions. Responsibilities and areas of oversight include:Manage preparation and submission of complex proposal budgets, including cost sharing documentation.Manage preparation and submission of all other administrative and compliance components, including those related to narrative portions of proposals.Advise researchers on sponsor guidelines and University and funding agency policies and procedures. Establish timelines for and administer submission of grant and contract proposals in accordance with school, UW, and sponsor requirements and deadlines.Assist and act on behalf of principal investigators in negotiating terms of research grants, contracts, and subcontracts.Act on behalf of investigators in communicating with research partners, sponsors, and UW offices of research administration.Post-Award financial analysis and supportManage a portfolio of research awards, ensuring compliance with budget and fiscal policies, procedures, monitoring, reconciliation, and reporting for research grants and contracts. Responsibilities and areas of oversight include:In collaboration with/on behalf of principal investigators:Research, interpret, and implement funding agency fiscal guidelines and rules.Provide financial planning and award administration support, including complex budget management, complicated expenditure transactions, and preparation of fiscal documents for external purposes.Initiate and monitor sub-budget allocations and sub-contract accounts; coordinate with other UW departments and external partners. Monitor financial activity on grants and contracts, gifts, and internal funding allocations; provide budget projections; determine the need for revision of fiscal plans; respond to budget variances.Coordinate expenditure transactions.Prepare, analyze and distribute monthly budget management and compliance monitoring reports for research grants, contracts and gifts, including reviewing and reconciling monthly transactions and actual performance in comparison to budget plans and analyzing, verifying and completing salary certification reports.Prepare just-in-time documents as required by sponsor. Review expenditures for compliance and correct/adjust transactions as needed.Communicate and coordinate with iSchool Human Resources staff on payroll additions or changes for research project personnel as indicated by budget plans approved by principal investigators. In collaboration with the Director of Research Services:Design and develop complex budget and expenditure monitoring and management reports, including compliance and audit reporting.Develop, revise, and administer policies and procedures for grant and contract financial management, record keeping, monitoring and reporting.Assist in the design, preparation, and interpretation of analytical reports on school-wide research funding and expenditure trends and projections for iSchool administrative leaders (primarily Associate Dean for Research, Assistant Dean for Planning & Administration, and Dean).Respond to compliance and other fiscal information requests from iSchool management, UW central administration, and other external partners, including reviewing and approving eGC1's, business elements of proposals, no cost extensions, travel and expense reimbursements.OtherCoordinate and prepare documents for audits or other special external reviews.Special projects as assigned.Attend monthly MRAM and other research administrative-related campus presentations, workshops and trainings.Participate in professional development opportunities.Attend meetings and participate in committee and iSchool events and activities as appropriate.Perform other related duties as needed.Position ComplexitiesThe Information School research enterprise crosses many disciplines and is funded by a growing range of agencies and sponsors--NSF, NIH, IMLS, the Bill & Melinda Gates Foundation, Washington State, and a variety of other agencies, foundations, and corporations. The School's research portfolio ranges from $8-15 million in funding with annual research expenditures of $3-6 million dollars. Research projects and initiatives are growing in size and complexity, with increased collaboration and coordination across the campus and with other universities.The Grants and Contracts Specialist is responsible for a range of activities in the Information School's financial portfolio in Research, which includes complex budgeting, and requires skills in both project management and management of people. This individual must analyze both the short and long-term implications of budget expenditures and advise researchers on compatibilities and conflicts. The position requires knowledge of federal, state, university and sponsor policies and best practices around grant and contract submission, expenditure and closing, and they must stay up to date on changes and trends in the quickly changing landscape of grant opportunities and the profession of grants management. Their responsibilities are driven by a highly competitive funding environment in academia and constrained by extensive dependencies on other internal and external units, deadlines, and complex schedules.Position Dimensions and impact to the universityThe Grants and Contracts Specialist manages and facilitates research activities enabling researchers to acquire and expend millions of dollars annually. Expert financial management of a diverse and growing research portfolio enables the Information School and the University of Washington to attract high quality researchers and maintain a top ranking among Information Schools worldwide.REQUIREMENTS:Bachelor's degree in Business, related field, or equivalent combination of education and experience.Minimum of three years experience in pre- and post-award grants and contracts management.Proficient with complex budget development, analysis, and reporting.Skilled in using MS Office, including creating and using complex MS Excel spreadsheets and workbooks.Experience using databases for queries and reports.Experience and commitment to providing accurate, detailed work products.Ability to work and problem-solve independently.Excellent written and oral communication skills.Ability to work effectively with faculty, researchers, and staff.Problem-solving skills, including active listening, planning and organizing, and teamwork.Ability to leverage experience while exercising expertise and informed professional judgment.Strong commitment to excellence in grants and fiscal services.Demonstrated ability to manage time and priorities among competing demands.Ability to adapt to change and adopt new procedures and systems and contribute to process improvement.Demonstrated success working with diverse populations.Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.DESIRED:Knowledge of University of Washington fiscal policies and procedures, including those related to grants and contracts.Experiences with UW Systems, particularly SAGE and electronic Grants and Contract forms (eGC1), and MyFinancial.desktop (MyFD).Understanding of UW grant and contract management policies and practice.Experience with federal grants and contracts policies and procedures.Project management experience.Ability to assess and lead improvements in processes and work products.CONDITIONS OF EMPLOYMENT:This position requires the ability to work a flexible schedule to meet deadlines as needed. This may occasionally include evening and weekend work to meet critical deadlines.Application Process:The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.