As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a "Great College to Work For" for five consecutive years.Administrator for the School of Art + Art History + DesignThe Administrator reports to the Director of the School of Art + Art History + Design (SoA+AH+D) as the chief administrative support responsible for managing daily operations of the School. SoA+AH+D has 40 FTE faculty and 23 staff members serving approximately 600 undergraduate majors, 60 graduate students and more than 1,000 non-majors enrolled in courses. The Administrator along with the Directors of Academic Services, IT Services, and the Jacob Lawrence Gallery are the senior staff leadership who report to the Director. The Administrator acts independently and responsibly, given general direction from the School's Director and within the University's policies and procedures; responsibilities include general administration, business planning, financial management, personnel, facilities support, research project support, development, and other functions as necessary. Specific duties include:Financial ManagementManage $10 million annually in revenue distributed among 131 budgets.Oversight of all state revenues (more than $6 million per year), including expenditures, verifying balances; and providing monthly budget reports, self-sustaining budgets (approximately $1 million annually) as well as all endowed funds and associated operating funds (approximately $3 million)Create and maintain financial projections, forecasts and analyze spending patterns in monthly reports. Alert Director to potential deficits or unusual expenditure patterns.Complete and submit financial reports and forms to the Dean's Office on behalf of the SchoolCreate ad hoc reports as requested by the School Director and other community members. Project annual revenue from endowed funds, provide guidance on allowable uses of endowed and current use gift funds and ensure funds are expensed in a timely fashion. Supervise and manage fiscal staff who reconcile budgets, create and maintain monthly financial reports. Work with Advancement and marketing staff to ensure gifts are transmitted and acknowledged in a timely fashion.Research SupportManage grants (pre- and post-award). Assist faculty with grant submissions, including budget preparation, internal and external electronic forms and sponsor reports. Oversee research budget reconciliation and preparation of monthly reports.Provide guidance to investigators and staff regarding federal, state and university grant policies and procedures. Work with fiscal office on fiscal procedures enabling prompt responses to investigators', the Chair's and campus administration's requests and to assure compliance with federal, state and university policies.Daily OperationsOversee daily operations of the School associated with Workday/payroll, procurement, accounts payable and receivable and other administrative functions. Serve as the liaison to the College of Arts and Sciences Shared Services unit, which provides Workday/payroll transactional support.Work with fiscal staff on all payment to individuals, procard, procurement and reimbursement functions.Provide guidance to the School community regarding UW, state and federal policies and procedures that impact School activities.Review business processes in tandem with other members of the senior staff to ensure the best service to the School community. Human ResourcesDirectly supervise 8 permanent staff (seven Instructional Technician II staff plus Budget Fiscal Supervisor).Supervise occasional hourly staff as needed.Provide guidance to all other staff and staff supervisors regarding HR policies. Ensure that all applicable policies and regulations regarding personnel are followed (e.g. hiring; assigning, reviewing and approving work, training, performance evaluation, disciplinary actions). FacilityManage 98,000 square feet distributed among three facilities. Work with Building Coordinators and Administrative Coordinator to manage physical plant issues in all three buildings.Ensure compliance with UW, state and federal regulations related to equipment and materials used in art studios, appropriate safety training for SoA+AH+D faculty, staff and students. Oversee access to SOAAHD facilities. Oversee facilities maintenance and liaison with appropriate campus units such as Facilities Services. Provide guidance to the School director on facility projects and upgrades, ensuring they are completed on budget and on time.JOB REQUIREMENTS:Six to eight years' progressively more responsible administrative experience at an educational institution and/or government agency.Demonstrated experience managing annual funds totaling at least $3 million dollarsDemonstrated experience in budget projectionDemonstrated experience hiring and supervising staffDemonstrated problem solving and analytical skillsAbility to analyze large data setsStrong written, digital and oral communication skills, including tact, diplomacy, and discretionAbility to work independently, professionally, and proactively with a high degree of reliability and accuracyAgility and adaptability to new situationsDemonstrated collaborative work style and ability to work well in a diverse workplaceProven organization and multi-tasking skills in a fast-paced, demanding environmentDESIRABLE SKILLS OR EXPERIENCE: Experience in an R-1 academic institutionExperience with UW systemsExperience managing complex facilitiesCuriosity and imaginationBroad understanding of the arts, artists, and the artistic processApplication Process:The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.