1. Oversees and coordinates administrative, program, and office activities. Establishes, selects, implements, and coordinates office procedures and systems. Serves as principal source of information to students, staff, and faculty on policies, procedures, programs, and office activities. 2. Oversees, instructs, and coordinates activities of support staff. Oversees the preparation of materials for grants, contracts and budgets. Monitors expenditures and reconciles financial statements. 3. Provides editorial support for a journal/publication. Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work. 4. Determines administrative, facility, and equipment needs for symposia, lectures, seminars, and conferences. Assembles and arranges for necessary items. Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes reports or portions of reports. 5. Greets visitors. Answers and screens telephone calls. Assesses nature of business. Responds to requests for information and provides assistance. Screens and responds to mail. 6. Formats, keyboard, proofread, and edits correspondence, reports, manuscripts, grants, and other material. Assembles attachments and corresponding material. Reviews outgoing material for completeness, dates, and signatures. Composes substantive correspondence and written material. 7. Coordinates travel arrangements. Schedules and coordinates meetings and appointments. Orders and maintains inventory of supplies. Takes minutes or dictation. Performs additional functions incidental to office activities.
Preferred Education: Prior experience in resident or medical student education administration, and prior experience providing high level administrative support in an academic environment preferred. Prior experience handling expense reimbursements. Intermediate skill level with PowerPoint.
Preferred Education, Experience and Skills: Prior experience in resident or medical student education administration, and prior experience providing high level administrative support in an academic environment preferred. Prior experience handling expense reimbursements. Intermediate skill level with PowerPoint.
Required Skill/ability 5: Strong customer service skills and professional demeanor.
Posting Position Title: Senior Administrative Assistant
Required Skill/ability 3: High level of written communication skills. Ability drafting letters, preparing meeting minutes, and other written material. Ability to format, proofread, and edit various documents.
Work Week: Standard (M-F equal number of hours per day)
University Job Title: Sr Admin Asst Residency Program
Required Skill/ability 1: Proven proficiency in an administrative support position with advanced secretarial skills including; managing complicated schedules, coordinating meetings, organizing events, arranging travel, and determining various needs for those events.
Required Skill/ability 4: Excellent attention to detail and ability to manage multiple demands from multiple sources in a fast paced, high volume environment. Ability to prioritize and multi-task.
Required Skill/ability 2: Intermediate to advanced computer proficiency, specifically knowledge of Microsoft Suite, including Word and Excel, and Outlook. Ability to learn new systems, maintain databases, spreadsheets, and project management tools.
Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate's degree; or little or no work experience and a Bachelor's degree in a related field; or an equivalent combination of experience and education.
Internal Number: 56989BR
About Yale University
Yale University is an American private Ivy League research university located in New Haven, Connecticut. Founded in 1701 in the Colony of Connecticut, the university is the third-oldest institution of higher education in the United States.