Established in 1991, Chicago Cares mobilizes volunteers to build a stronger, more unified Chicago. In 2017, Chicago Cares launched an exciting new Community Investment Strategy to use impact volunteerism as a catalyst for community change efforts on Chicago’s south, west, and northwest sides where the infusion of resources and capacity could be transformational.
Given the daunting challenges facing Chicago today and a renewed emphasis in the non-profit and corporate sectors on impact, isolated acts of generosity are no longer sufficient as we seek to move the needle on large, intractable social problems like violence and poverty. Impact volunteerism responds to this complexity by connecting volunteer service to the civic engagement, community development, and collective impact work already happening on the ground in communities of greatest need.
The Manager, Accounting and Finance provides stewardship and expertise as it relates to financial data, book-keeping and financial management, consistent with Chicago Cares’ mission, strategic priorities, and the needs of our volunteers and partners. They are responsible for leading organizational efforts to ensure a strong, healthy financial position and efficient and innovative financial practices and processes that conform with industry best practices and regulatory standards. Their role ensures teams are able to deliver optimum performance to advance our mission while we assure sound financial stewardship of the organization.
The manager executes a key set of financial responsibilities including annual budgeting and reforecasting, accounting, financial reporting, banking and supporting the financial education of staff. The Accounting Manager is responsible for the day-to-day accounting operations including the entry of all forms of revenue, recording deposits, accounts payable and receivable, maintenance of the general ledger and various reconciliations.
Essential Duties & Responsibilities
For the ultimate review and approval by the Director, Administration:
Financial reporting and communication:
Prepare monthly statements of financial position, statements of activities, departmental expenditure reports and other reports, as requested by Senior Leadership or the Director, Administration.
Prepare financial reports for intended distribution to the Board of Directors and its Executive and Finance Committees monthly.
Prepare and reconcile corporate volunteer project expense reports with QuickBooks in collaboration with the volunteer engagement team.
Prepare grant expenditure reports for both grant submission and grant reporting, as requested and directed by Development.
Effectively communicate and present the critical financial matters to the Senior Leadership Team, Treasurer, Finance Committee and the Board of Directors
Support the Finance Committee as required/requested.
Support audit preparation and execution.
Prepare schedules and other materials for the Director, Administration so they may provide the information to external auditors.
Facilitate their timely completion of annual audited financial statements and IRS Form 990 and Illinois Attorney General Form AG 990.
Budgeting and forecasting:
Assist with annual budget and annual budget reforecasting processes, including leading and support staff education about and participation in the processes and collecting and compiling organizational budget information from department manager and directors.
Prepare grant budgets, as requested and directed by Development.
Analyze, review and forecast to assist and inform in the financial planning activities of the organization.
Monitoring and compliance:
Execute monthly, quarterly and annual closing activities, including pre-audit reviews.
Monitor cash flow to ensure liquidity in the operating account and provide updates to the Director, Administration and the CEO on a timely basis.
Analyze, review and forecast expenditures to ensure expenditure and internal financial controls.
Work in collaboration with the CEO and the Senior Management Team to adhere to and adjust policies and procedures and internal controls to ensure the financial health of the organization.
Process improvement and management:
Manage the accounts payable process, including vendor communications as needed, to ensure the timely and accurate payment of accounts payable.
Coordinate the accounts receivable process, including invoicing, revenue recognition and managing donor restrictions, in concert with the Development Department.
Update and implement any emerging or necessary financial and business policies and accounting practices to ensure the financial health of the organization.
Prepare general ledger expense entries.
Enter accounts payable and the satisfaction of accounts payable entries in QuickBooks
Maintain vendor records and histories to ensure accurate payment information
Ensure the timely and accurate payment of accounts payable and generate accounts payable reports for the Director, Administration.
Cut checks weekly, coordinating with signatories.
Prepare general ledger revenue entries.
Enter accounts receivable and the satisfaction of accounts receivable entries in QuickBooks.
Manage data in QuickBooks associated with pledges, cash and electronic transactions.
Ensure the timely communications of open and overdue invoices and revenue recognition, in concert with the Development Department.
Manage the recognition and release of temporarily restricted funds.
Ensure monthly reconciliation of records by the 15th of each month, including:
Finance and Development records.
Bank accounts to the general ledger.
Maintain lists and schedules:
Fixed asset list for depreciation purposes
Keep current with best practices and trends in non-profit financial management.
Technology and Record Keeping
Monitor emerging technology to determine ways to automate the accounting process without sacrificing accuracy and accountability.
Maintain financial database and related computer software and manual filing systems, consistent with auditing requirements, risk management and best practice.
Other duties as assigned.
Support special and annual event logistics, led by the development department
Support general office administration, led by the Manager, Administration
Support large scale programmatic events, led by the volunteer engagement team, as needed
Other duties as assigned.
Advance brand identity by reinforcing strategic messages and company values
Ensure quality and economic viability of all programming
Participate in cross-departmental committees and task forces as appropriate
Participate in and provide support and stewardship of fundraising activities
Bachelor’s Degree in accounting, finance or business or equivalent related experience required.
Two – three years of experience successfully managing non-profit finances required.
Advanced proficiency with QuickBooks required.
Analytical skills and competencies, as demonstrated by an ability prepare and interpret financial reports, statements, projections, schedules of functional expenses accurately and on a timely basis.
Demonstrated knowledge of non-profit regulatory, accounting, budgeting, and cost control principles.
Demonstrated commitment to service, civic engagement and/or social justice
Excellent project management skills, including ability to manage multiple assignments with ability to prioritize and meet deadlines.
Excellent written, verbal and interpersonal communication skills with ability to make effective oral presentations to large and small groups.
Ability to maintain composure, professionalism, flexibility, and enthusiasm when working with a diversity of experiences, perspectives and personalities
Proficiency with Microsoft Word, Excel and PowerPoint and other desktop publishing tools.
Willingness to working beyond traditional working hours and schedules, as needed.
Ability to adjust to various physical and environmental conditions as the position may require (computer work, sitting or standing for long periods of time, etc.)
A can-do, friendly and enthusiastic attitude
Sense of humor and fun!
Additional Salary Information: A unique opportunity to build a stronger, more unified Chicago. An outstanding chance to partner with our senior leadership. Icing on the cake? A competitive compensation package including salary, health, 401(k) and paid-time-off benefits.
Internal Number: CCMAF 2019
About Chicago Cares, Inc.
Established in 1991, Chicago Cares mobilizes volunteers to build a stronger, more unified Chicago. In 2017, Chicago Cares launched an exciting new Community Investment Strategy to use impact volunteerism as a catalyst for community change efforts on Chicago’s south, west, and northwest sides where the infusion of resources and capacity could be transformational. Given the daunting challenges facing Chicago today and a renewed emphasis in the non-profit and corporate sectors on impact, isolated acts of generosity are no longer sufficient as we seek to move the needle on large, intractable social problems like violence and poverty. Impact volunteerism responds to this complexity by connecting volunteer service to the civic engagement, community development, and collective impact work already happening on the ground in communities of greatest need.