A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
The Facilities Coordinator/Manager handles the coordination and management of the following buildings comprising approximately 150,000 net square feet of space within the College of Engineering (CoE):
Aerospace Engineering Lab Propulsion Lab
Aerospace Engineering Lab Plasma Research
Ford Robotics Laboratory (scheduled to open February 2020)
Gorguze Family Laboratory
Naval Architecture and Marine Engineering Building
These buildings include occupants of the following CoE departments/units: Robotics, Technical Communications, Naval Architecture and Marine Engineering (NAME), Wilson Student Project Team Center (WSPTC), Civil and Environmental Engineering (CEE), Nuclear Engineering (NERS), and the Associate Dean for Undergraduate Education (ADUE). In addition, one floor of the Ford Robotics Laboratory will be occupied by Ford Motor Company.
The position will report through the CoE Facilities Management Office (FMO) with further reporting to the administrative director of each group occupying space in the buildings.
Facilities Support and Coordination
The Facilities Coordinator/Manager responds to building occupant needs, enforces CoE and UM standards, and stewards building requirements. They are the point person responsible for coordinating safety, and the resolution of building maintenance, and housekeeping via the central UM service providers and outside vendors, and communicating the status of those issues with building stakeholders (occupants, users, and visitors).
In addition to responding to issues, the Facilities Coordinator/Manager is responsible for identifying and recommending opportunities for building energy improvements, optimized space use, and preventative maintenance. The Facilities Coordinator/Manager will work closely with faculty and departmental administrators to ensure departmental space is suitable, and to minimize impacts to stakeholders while facilities work is being performed. The Facilities Coordinator/Manager should “get to know” the buildings they are responsible for and will be relied upon by stakeholders for insight as needed.
The Facilities Coordinator/Manager is also responsible for the following operational tasks in the listed buildings:
Access control - keying coordination and card access
Telephone and data services
Moving coordination, including furniture and property surplus management
Food service coordination - Ford Robotics Laboratory cafe
Safety and Incident Response
The Facilities Coordinator/Manager will assist with safety training, emergency preparedness, and coordinate the Emergency Response Teams (ERT). They will liaise with Environmental, Health and Safety (EHS) and CoE FMO and apply appropriate policies and procedures to ensure compliance with established CoE safety standards.
The Facilities Coordinator/Manager shall assist with incident response and reporting – they will act as the emergency contact for the listed buildings and handle facilities support and coordination during incidents. This will require off-hours availability via phone and the ability to return to work.
This position aids in the planning and management of renovation efforts in the listed buildings, including appropriate coordination with affected building occupants. The Facilities Coordinator/Manager will assist colleagues in the Facilities Management Office in the oversight of building renovations completed by Architecture, Engineering, and Construction (AEC) or Construction Services.
The Facilities Coordinator/Manager will advise CoE and departmental leadership on space utilization, and consult with occupants on the planning and use of allocated space. The Facilities Coordinator/Manager will assist with the completion and verification of the space survey for the listed buildings in the university enterprise system, in coordination with department administration. They will also manage internal data on space use and occupancy, including capital equipment inventories.
The Facilities Coordinator/Manager is expected to engage with other facilities-personnel at the college, across the university, and at peer institutions, in order to collaborate with others and improve the operation at CoE. This may include participation in special projects and committees.
The Facilities Coordinator/Manager is considered an essential role, which will require the employee to work during periods when the university in unexpectedly closed.
A bachelor's degree or an equivalent combination of education and experience is required. Candidates should have at least three years of demonstrated success in coordinating daily operations of complex facilities. They should also have effective interpersonal skills to deal with a diverse variety of constituencies. Exemplary customer service skills and effective communication are important, as well as a demonstrated ability of process improvement and engagement with multiple stakeholders.
The following qualifications are preferred but not required:
Several years of experience in facilities management in an institutional setting.
Training or direct experience in safety response and coordination.
Direct experience with managing a work tracking system.
An understanding of research protocols and regulating bodies, such as University Environmental Health and Safety (EHS), State of Michigan Bureau of Fire Safety (BFS), Americans with Disability Act (ADA), and Architecture, Engineering and Construction (AEC).
Experience coordinating minor renovation projects.
Knowledge of data entry in enterprise system software.
Michigan Engineering’s vision is to be the world’s preeminent college of engineering serving the common good. This global outlook, leadership focus and service commitment permeate our culture. Our vision is supported by a mission and values that, together, provide the framework for all that we do. Information about our vision, mission and values can be found at: http://strategicvision.engin.umich.edu/ .
The University of Michigan has a storied legacy of commitment to Diversity, Equity and Inclusion (DEI). The Michigan Engineering component of the University’s comprehensive, five-year, DEI strategic plan—along with updates on our programs and resources dedicated to ensuring a welcoming, fair and inclusive environment—can be found at: http://www.engin.umich.edu/college/about/diversity.
The University of Michigan is an equal opportunity/affirmative action employer.
Internal Number: 176394
About University of Michigan - Ann Arbor
A great university is made so by its faculty and staff, and Michigan is recognized as one of the best universities to work for in the country. The Michigan culture is known for engaging faculty and staff in all facets of the university to create a workplace that is vibrant and stimulating.For two consecutive years, the Chronicle of Higher Education has placed U-M in its "Great Colleges to Work For" survey. In particular, the university earns high marks for strong relations between faculty and administrators, a collaborative system of governance, strong pay and benefits, and a healthy work/life balance.