A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
Responsible for the full administrative support of the SEAS Development team including: event planning, calendar scheduling, travel arrangements and expense reporting. Coordinates the annual giving and stewardship programs and provides administrative and project management support. Acts as lead for alumni regional event planning and execution. Manages a range of relationships with vendors, community partners and volunteers, University development, and SEAS staff.
40% Administrative and Event Support
Create, plan, and coordinate alumni engagement events/programs, including regional and conference programming and homecoming and class reunions (if applicable)
Manage all components of alumni events: venue, catering, transportation/parking, etc.
Develop budget estimates and complete detailed schedules for events from implementation to delivery; post-event, track expenses and complete expense reports
Prepare copy for event invitations/reminders, thank you messages, nametags, place cards, calendar updates and other events materials
Coordinate all alumni communications activities including the alumni website
Provide support for the administration of our online platform, the SEAS Community Network, or SEASnet
Provide administrative support to Director of Development and the Assistant Director of Development in the form of calendar scheduling, data acquisition, prospect research, and material compilation/development
Answer and ensure coverage for the department's central phone line
Reconcile American Express/P Card Statements in Concur
Make travel arrangements
Create donor briefing reports
Manage alumni contact reports and update SEAS alumni data and DART records as needed
Create prospect, invitation, and other lists from DART and/or Business Objects
Additional special projects as assigned
40% Stewardship Duties
Coordinate all aspects of development cultivation and stewardship events
Work closely with University Development Gift and Records Administration to ensure that all gifts are properly processed and tracked and donor information is accurately documented; deposit donor checks
Gather materials/date for annual stewardship reports
Run weekly gift reports and produce and mail timely gift acknowledgement letters
Run data reports and prepare materials for use by Development Team
Ensure all donor communications are recorded in donor database (DART) in a timely manner
Draft letters to donors
20% Annual Fund Duties
Coordinate and evaluate the strategic annual giving program that uses mail, phone, and electronic media, with an emphasis on dollars raised, donor participation, and retention goals
Develop segmentation and field testing plans for annual fund mail and telefund programs through cooperation with Office of University Development's annual giving representative
Work with Office of University Development (OUD) to review and monitor the performance of, and expenses associated with, all SEAS annual giving projects and serve as the liaison with University Annual Giving (uAG)
Aid the SEAS Communications team and Assistant Director of Development in writing all solicitation letters, telefund scripts, and e-solicitations for annual donors
Manage special solicitation initiatives (e.g. Giving Blue Day, HailYeah!) and engage SEAS students in the process/participation
Aid the Assistant Director of Development in overseeing the SEAS class gift/pledge program; help identify, recruit, train and solicit volunteer student leadership and provide reporting, solicitation support, and training where appropriate
Manage all data needed to carry out the annual giving program, including marketing and communication efforts
Work with SEAS staff to highlight donor impact in annual fund materials
Participate in University-wide Annual Fund committees/discussion forums
A bachelor’s degree
Excellent written and verbal communication and interpersonal skills.
Expertise in Word, Excel, and Power Point.
Ability to effectively communicate and work with all levels of constituents, while operating in a fast-paced customer service environment.
Ability to work both independently and as a team member.
Ability to set priorities, handle multiple assignments and deadlines, and to display excellent judgment while operating in a flexible and professional manner.
Proficiency in spelling, grammar, punctuation, proofreading, and business mathematics.
A great can-do attitude.
Discretion when dealing with highly sensitive information and a focus on customer service are essential.
1 to 3 years relevant experience, including annual fund and events experience (preferably in higher education)
Experience with the U-M DART system or a donor database system
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
The University of Michigan is an equal opportunity/affirmative action employer.
Internal Number: 176323
About University of Michigan - Ann Arbor
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