The Executive Assistant will support the Deputy Vice President for Strategic Communications ("DVP") and Senior Executive Director for Strategic Events ("SED"). The incumbent will be responsible for providing superior executive-level support and bridge two critical teams; Strategic Events and Marketing & Communications. The incumbent will also be responsible for the coordination of activities, operations, and planning to ensure the timely flow of information to and from the DVP and SED's offices. Individual must independently manage multiple tasks and function effectively in a fast-paced professional environment.
Responsibilities include, but are not limited to the following:
Responsible for day-to-day executive-level support and team coordination.
Manage the DVP and SED's extensive calendars and coordinate meetings calendars, agendas and minutes.
Develop travel itineraries and manage complex travel arrangements often in conjunction with fundraising events.
Oversee the preparation of materials for meetings; create agendas, draft complex letters and other related correspondence and materials to ensure the DVP and SED's preparedness for meetings and events.
Oversee and process travel and business expense reports, invoices and other related finance tasks; may provide regular or ad hoc reports on financial activity.
Serve as designated point of contact and oversee office operations for both offices and program staff as needed.
Provide project management support and guidance on projects and initiatives critical to the offices of the DVP and SED to make sure they adhere to the scope and timeline.
Develop, lead and maintain systems and processes to facilitate the effective management of deliverables. Serve as a liaison between various constituents including administrators, faculty, students, and alumni. Follow up as needed with appropriate staff members for assigned tasks and projects.
Liaise with internal and external constituents including administrators, faculty, students and alumni on behalf of the DVP and SED.
Follow up as needed with appropriate staff members for assigned tasks and projects.
Manage electronic and hard copy filing system
Bachelor's degree and/or equivalent. Minimum of two to four years of progressively related experience. Demonstrated proficiency in working with Microsoft Office Suite, including PowerPoint, Excel, and Word is required. Some evenings and weekends required.
Must demonstrate excellent written and verbal communication skills. Must have ability to exercise excellent independent judgement, discretion, confidentiality and diplomacy in all interactions. Ability to manage multiple competing priorities, be highly detailed oriented and work independently with limited supervision. Must be able to identify and improve common day-to-day tasks. Must be able to accurately handle diverse projects and a large volume of detailed work simultaneously, using good judgment in prioritizing work.
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Internal Number: 502072
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.