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Job Description Summary
The Assistant Archivist at the Penn Museum will hold an administrative position reporting to the Senior Archivist with two-fold responsibility: first, to administer reference services and, second, to facilitate the processing and cataloging of manuscript collections and photographs of the Museum Archives, both analog and digital. The Assistant Archivist handles hundreds of reference and permission inquiries each year, including many research-intensive assignments. This position plays a role in the supervision of student workers, volunteers, and interns who help with digitization requests and processing projects. Oversees databases relating to registration, circulation, mail, and digital assets. Helps establish operations, policies, and procedures for the collections and participates in system-wide archives activities.
â¢ The Assistant Archivist will both provide and facilitate reference and research assistance to Archives patrons.Responds to correspondence (both paper and electronic), telephone, and in-person reference inquiries.Manages requests for reproduction rights and negotiates fees for special uses.Ensures security of materials during patron use and reproduction processes.Maintains comprehensive statistics of collection use and development.
â¢ Coordinates the processing, inventorying, description, and preservation of the photographic and other holdings of the Museum Archives.Maintains accession records and collection inventories/finding aids.Catalogs photographic holdings and maintains photographic database and usage statistics.
â¢Uses scanning equipment and image modification software to digitize, enhance, and store images of archival collection materials (i.e., photographs, artwork, text, and memorabilia) for image preservation projects, and in fulfillment of patron requests and other uses.
â¢Prepares new and edits existing inventories, summary descriptions, and other finding aids for addition to the EAD finding aids database. Contributes to Museum Archives web content. Helps maintains intellectual and administrative control over electronic and paper-based finding-aid files and records.
â¢Supervises and trains student workers, interns, and volunteers.
â¢Participates in outreach activities of the Museum Archives, such as classes and tours.
â¢Assists the Senior Archivist in preparing and administering grants for special projects.
â¢Performs additional duties as assigned.
Required: MA in History or MLS with specialization in Archival Administration. One to two years of progressively responsible archival experience. Demonstrated knowledge of archival principles, concepts, techniques, and procedures. Advanced computer skills, including database literacy and web-related knowledge. Cataloging experience using DACS, AACR2, national authority files, and MARC. A public service orientation (courtesy, flexibility, patience, dependability, sound judgment, discretion), excellent communications skills (both oral and written), and strong analytical, organizational, and interpersonal skills expected. Supervisory experience. Ability to lift 50 pounds. Experience in museum archives is preferred. Interest in anthropology or archaeology desirable.
Job Location - City, State
Department / School
$36,401.00 - $65,521.00
Affirmative Action Statement Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.
Special Requirements Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
Internal Number: JR00003178
About University of Pennsylvania
Penn has a long and proud tradition of intellectual rigor and pursuit of innovative knowledge, begun by Benjamin Franklin in 1740. That tradition lives today through the creativity, entrepreneurship, and engagement of our faculty, students, and staff. Academic life at Penn is unparalleled, with an undergraduate student body of 10,000 from every U.S. state and around the world. The entering class of 2015 is the most talented and diverse in Penn's history. Consistently ranked among the top 10 universities in the country, Penn welcomes an additional 10,000 students to our top-ranked graduate and professional schools.