The Department of Family Medicine of the Keck School of Medicine of USC provides care for every member of the family, across generations and over lifetimes. We aim to enhance the quality of life for underserved and vulnerable patients, while educating future generations of highly skilled, compassionate primary care specialists. Our goal is to combine education, patient advocacy, and evidence-based research to advance family medicine and geriatrics.
The Department of Family Medicine is seeking an energetic, self-motivated team player with solid organizational, analytical and interpersonal skills to join its grants division to support departmental research activity, manage contracts & grants, and supervise other grants management staff.Â The best candidate will be detail oriented, can manage multiple projects simultaneously, and thrive in settings with a lot of interesting things going on.
Core job duties include:
Contracts & Grants
Prepares summary reports of grant applications and grant budgets for department administration as necessary
Develops summary of request for proposal (RFP) deliverables and timeline for each application and reviews with Principal Investigator (PI)
Provides advice on regulations to faculty and staff for their preparation and submission of proposals
Assists PIs with budget development (modular and detailed budgets) and assembles sub-award packets for submission
Assists PIs with Kuali Coeus and Cayuse (Grants.Gov) submission
Assists with the resolution of pre-award issues
Works with Department of Contracts and Grants to get new awards set up. Processes advanced funding requests for grants to establish accounts as needed
Works with the Department Business Manager to finalize grant budgets and provide salary detail so payroll can be set-up appropriately in Workday
Provides budget guidelines and decision-support to staff who process check requests, POs, and requisitions for the Research division
Processes non-payroll and payroll expenses transfers
Tracks expenditures and reconciles accounts. Prepares regular monthly financial forecasts and labor planning reports. Evaluates and analyzes reports and data. Develops conclusions and recommendations
Processes requests for PIs for budget changes, budget roll-overs or transfers with Funding Agencies and internally
Arranges monthly financial meetings with PIs and/or management to review financial summaries, establish a plan for spending available balances, and address action items
Prepares and submits interim reports, assists with subcontract and/or consultant arrangements and with preparation of closeout documents
Using the eCERT Effort Certification Online System, reviews & prepares quarterly and semester reports for all faculty and exempt staff on projects
Assists with the resolution of post-award administrative issues and any issues that may arise on existing, continuing and/or expiring awards
Skills & Qualifications:
Directly related experience in a university environment with knowledge of university systems and procedures preferred
Advance proficiency with Microsoft Office (Excel, Word, PowerPoint, Access) and Adobe Acrobat
Excellent written and oral communication skills
Demonstrated analytical capability in financial analysis and reporting
Strong problem solving skills, including ability to research, organize and analyze information
Ability to anticipate potential issues and be proactive in formulating solutions
Ability to interpret university policies and applicable federal regulations
Must exercise a high level of confidentiality and discretion
A results oriented focus with demonstrated ability to prioritize and manage time sensitive issues and meet strict deadlines
Required Application Documents: Cover Letter and CV/Resume
Minimum Education:Bachelor's DegreeCombined experience/education as substitute for minimum education Minimum Experience: 5 YearsMinimum Field of Experience: Expert knowledge and fluency of governmental regulations (e.g. FAR, A-21, A-110, A-133,CAS). Knowledge and ability to understand, interpret, and communicate University policiesand procedures. Excellent oral, written, and communication skills. Excellent analyticalskills; demonstrated proficiency in Excel and web-based tools. Strong accounting skills;knowledge of accounting principles. Expert in project management, including managinginternational collaborations and complex multi-sub award contracts. Knowledge ofpersonnel management, including proposing effort for and training and hiring of students,post-doctorals, academic appointments, regular staff, bargaining unit staff, and consultants,along with the circumstances appropriate for each type of position.
USC’s Viterbi School of Engineering has been one of the economic engines in Southern California and a vital hub in the California economy. The technical innovations and ideas generated by the Viterbi faculty and research community have resulted in countless innovations, many becoming the foundations for new companies, products and services. The thousands of students graduating each year bring new ideas and vitality to companies in California and beyond. With an annual research budget exceeding $205M each year, more than 46 research centers and institutes, more than 180 faculty members, 7,800 students and over 60,000 impassioned alumni world-wide, the Viterbi School is addressing some of the world’s great challenges.