Do you have a gift for helping people and organizations successfully navigate change?Â Can you inspire others to imagine and embrace new ways of working?Â Are you analytical and intuitive at the same time? Do you thrive engaging a wide variety of stakeholders to meet pressing challenges?
The University of Southern California (USC) has established a program to optimize its current use of the Workday Human Capital Management and Payroll system, implemented in 2014.Â The University will soon embark on an initiative to modernize its business processes through implementation of Workday Financials. The combined Workday Programs are critical to USCâs overall goals to improve administrative efficiency.
We are currently seeking an Organizational Change Management Lead Analyst to join our Workday Implementation and Optimization Program within the Information Technology Services (ITS) department here at the University of Southern California. The Organization Change Management Lead Analyst will shape the direction and delivery of OCM activities for the Workday Human Capital Management (HCM) Optimization program, devising the overall change process and leading 3 department success teams working with schools and administrative units throughout the university.Â
The OCM Lead Analyst will be a key member of the program leadership team, integrating program and change management to achieve the outcomes of this initiative.Â The Lead Analyst will refine, implement and evaluate the success of the change management strategies to achieve the goals of the implementation and optimization efforts.Â The Lead Analyst will work closely with the emerging enterprise OCM group in ITS to assure integrated and consistent approaches for all IT implementation programs.
The Workday Programs Organization Change Management approach focuses on engaging stakeholders and promoting full adoption by operating departments as well as central administrative units.Â The goal for OCM extends beyond achieving proficiency with specific functionality to inspiring and supporting changes in business processes and practices to allow USC to take optimal advantage of the Workday Human Capital Management and Financial Systems.
ITS is committed to providing information technology services and support to the university. ITS provides essential, university-wide services such as:
Enterprise information systems
University wired and wireless networks
This is a fixed-term position with an anticipated end date of September 30, 2021. Please note that these are full-time roles eligible for benefits, including medical, dental, and vision plans.
What Youâll Do:
Lead the development and evaluation of change management processes for larger, University-wide projects by assessing change impacts and developing stakeholder- and function-specific action plans to aid the current-to-future state transition. Actively coach, on a large scale, executives and team leaders who are change sponsors in promoting change adoption within their departments.
Partner with project or program manager to integrate project and change management plans and align strategy, objectives and timelines.Â Maintain close communication with project manager and project team to revise plans as needed in response to new information or technical developments.
Create change management strategies using structured methodology, experience and situational details of the group(s) impacted to assist in completion of change initiatives regarding people, process and technology. Coaches team leaders and sponsors on change impacts both expected and not.
Define, clarify and drive the teamâs common understanding of business processes for successful change adoptions. Identifies risks, keeps them visible at all times, strategizes to prevent them from negatively impacting projects and tracks them to ensure they are addressed by the team.
Support the design, delivery and management of communications.Â Work with other project and OCM leaders to coordinate communication and engagement with shared stakeholders.Â Propose instructional strategies and/or recommends alternatives to improve the effectiveness and efficiency for communication, training and resistance management. Develop independently, or as part of a team, overall objectives and actionable, targeted implementation strategies.
Form and organize performance metrics to assess and evaluate change adoption and utilization of changed functions and/or systems. Measure the levels of participation and proficiency of users and stakeholders with new processes. Track and report all change management deliverables at appropriate intervals, implementing corrective actions and celebrating successes, as appropriate.
Apply evaluation methodologies to regularly assess effectiveness and sustainability of change management strategies and activities. Identify anticipated points of resistance and develops specific plans to mitigate or address concerns by implementing training programs, systems and requirements.
Create and manage detailed plans, working closely across departments to promote OCM practices throughout the organization.Â Seek to integrate change management activities (project deliverables, meetings, calls and training) among projects to limit conflicts and change fatigue among stakeholders. Â Mentor fellow team members in organizational change management, presentation and communication approaches, and coach non-change management staff in adopting processes and strategies for themselves.
Lead the development and implementation of OCM processes for the Workday HCM Optimization Program.Â Focus on engaging multiple stakeholders, promoting transformation of business processes, and enabling successful change on individual and departmental levels.
In conjunction with ITS OCM leadership, create effective change management strategies to help departments and central units realize greater value from improved business practices and more complete adoption of Workday functionality.
Organize and lead the work of 3 department success teams, assuring consistent yet flexible approaches to meet the distinct needs of individual business units.Â Support team members with training, information, and access to leadership, as needed.Â Work with team members and program leadership to integrate stakeholder engagement plans and limit conflicts. Establish and promote processes to integrate stakeholder feedback into program operations.
Develop manager coaching plans for departments and central units.Â Implement plans directly or through department success teams, as situations warrant.
Recruit and convene change partners network; align activities and members with the work of the department success teams.
Perform other duties as assigned or requested. The university reserves the right to add or change duties at any time.
The Must Haves:
Bachelorâs degree or combined education/experience as substitute for minimum education
4 years of professional directly related experience in Information Technology; including at least 2 years of experience in Change Management, Organization Development, and/or Project Management or a related field
Experience and knowledge of change management principles, methodologies, and tools
Demonstrated knowledge and understanding of how people go through change processes
Experience with business service management tools (e.g. Service Now)
Experience with Project Management software (e.g., SmartSheet, Microsoft Project)
Experience with collaboration software (e.g., SharePoint)
Experience with presentation software programs (e.g., Microsoft Visio, Microsoft PowerPoint)
Strong, professional written and verbal communication skills
Demonstrated experience leading teams and working with multiple constituencies in a fast-paced project environment
Ability to multitask, interact with multiple stakeholders, and navigate changing priorities
The Nice to Haves:
7 years of related professional experience in Information Technology;, including 2 years of experience in an Organization Change Management rolepractice
Certification in Organization Change Management principles and methods; preferably by Prosci
Advanced knowledge of one or more of the following:Â Human Resources, Information Technology operations, systems development frameworks (e.g., SDLC, Agile), business process improvement, Instructional Design and Organization Development, design and/or Communication
USC benefits include a choice of retirement programs, 12 paid vacation days per year, 12 paid sick days per year, university holidays, a choice of medical and dental plans, and discounts to football games, basketball games, and other campus events.
Minimum Education: Bachelor's degreeMinimum Experience: 4 yearsMinimum Field of Expertise: At least two yearsâ experience in change management, organization development, project management or related field. Experience and knowledge of change management principles, methodologies and tools (preferably from Prosci), with a solid understanding of how people go through change processes. Experience with business service management tools (e.g., ServiceNow), project management software (e.g., Smartsheet, MS Project), collaboration software (e.g., Sharepoint) and presentation software (e.g., Visio, PowerPoint). Strong oral and written communication skills, and the ability to multitask, interact with multiple stakeholders and navigate changing priorities.
USC’s Viterbi School of Engineering has been one of the economic engines in Southern California and a vital hub in the California economy. The technical innovations and ideas generated by the Viterbi faculty and research community have resulted in countless innovations, many becoming the foundations for new companies, products and services. The thousands of students graduating each year bring new ideas and vitality to companies in California and beyond. With an annual research budget exceeding $205M each year, more than 46 research centers and institutes, more than 180 faculty members, 7,800 students and over 60,000 impassioned alumni world-wide, the Viterbi School is addressing some of the world’s great challenges.