Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
This position is full-time and works approximately 40 hours per week.
Department Name/Job Location:
This position is in the Department of Human Resources. This position is for the Danforth/Medical School Campuses.
Support processes around external and internal candidate sourcing, applications, screening, and process expediting. Source qualified candidates using resume tracking and Human Resources Management System (HRMS). Upon identifying candidates, the recruiting assistant may contact candidates via phone and/or email to explain the open position, conduct occasional phone screening, and direct and ensure that candidates formally apply to the correct job opening.
PRIMARY DUTIES AND RESPONSIBILITIES:
Assists recruiters in screening employment applications and scheduling interviews for applicants to identify best fit candidates.� Ensures all required documentation has been collected and eligibility has been met prior to forwarding application to recruiters/departments. Screens prior employees for rehire eligibility and checks that transfer applicants have met transfer eligibility.
Assists in outreach to identify and build diverse pools of qualified candidates using internet and other resources as needed.� Schedules phone interviews and completes a high number of candidate pre-qualifying phone screens with prospective candidates.� Establishes and maintains a file of potential candidates for large incumbent positions to proactively contact previous qualified candidates regarding further openings.
Assists recruiters to ensure pre-employment screening tests and assessments are administered appropriately and results sent to hiring managers.� May assist hiring managers in evaluating and interpreting candidate results.
Places advertisements as requested by recruiters.
Completes documentation, organizes supporting information for recruiting, and maintains for ease of retrieval.� Updates candidate records and job postings in recruiting systems and confirms new hires.
Provides follow-up correspondence to candidates on recruiting status via phone and email.
Works collaboratively with recruiters to discuss openings and future hiring needs.� Recommends candidates for future consideration.
Supports recruitment team on building an effective recruitment office to meet hiring goals including communication with school and departmental business offices, applicants, advertising vendors, etc.� May also assist with job fair hosting and community outreach events.
Identifies opportunities for improving candidate experience and scheduling efficiency.� Provides feedback and updates to management on market trends and opportunities.
Submits reports in a timely manner.
May perform employment reference checks and verify required license/certifications on applicants.
Performs other duties as assigned.
High School education or equivalent. Exposure to office environment.
Strongly preferred, either:
Education/experience in science or related field and/or experience in basic laboratory research or clinical research
Education/experience in IT-related fields (shared infrastructure, networking, user services, enterprise applications, programming, etc.) and/or experience partnering in recruitment process for IT professionals including engineers, business analysts, project managers, and data analysts
Previous recruiting experience
Effective verbal, written and interpersonal communication skills
Knowledge of technology, including Microsoft Office suite, applicant tracking systems, Boolean search, internet search, and social media channels. Ability to maintain effectiveness across multiple systems and interfaces
Effective understanding and knowledge of employment law
Ability to identify and attract candidates for a diverse group of jobs
Ability to effectively enter candidate information, and phone screen documentation in applicant tracking system
Effective customer service skills
Ability to effectively manage time and prioritize
Effectiveness in a self-directed environment
The hiring range for this position is $17.48 - $22.29 per hour.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. Current employees applying for a new position within the university may be subject to this requirement. The screenings will include a criminal background check and, as applicable for the position, other background checks, drug screen, employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.