Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
The coordinator reports to the senior director of Foundation Relations.� The position manages all aspects of prospect information for the department’s master portfolio of foundation donors, prospects, and proposal submissions.� The coordinator proactively conducts research to (1) identify new prospects (2) find new proposal submission opportunities and (3) locate new requests for proposals issued by foundations or through Foundation Center and other dissemination sources.� The coordinator compiles research findings with other pertinent information and composes comprehensive background documents on designated foundations.� The position manages ongoing stewardship of foundation donors including tracking all required grant reports to foundations to ensure timely submissions.� The position provides administrative support to the five-person Foundation Relations (Danforth Campus office) fundraising staff and assists with revising and maintaining the department’s webpage.�
PRIMARY DUTIES AND RESPONSIBILITIES:
Manage all aspects of prospect information through the department’s master spreadsheet of foundation donors, prospects, and proposal submissions.� Maintain this information in A&D database (ADIS) modules and project management spreadsheets.
Proactively conduct online research to identify prospects and proposal submission opportunities.� Continually screen foundation and peer institution websites to discover potential funding opportunities.� Regularly monitor announcements from Foundation Center and other dissemination sources.� Compile research findings and compose comprehensive profiles about these foundations.
Conduct research on foundations and compose documents as requested by the Foundation Relations staff, the senior vice chancellor for Alumni & Development Programs, and the executive vice chancellor for Alumni & Development Programs.� Provide foundations information to the Capital Projects team for the Annual Report and Honor Roll.
Provide administrative support to the five-person Foundation Relations staff.� This includes maintaining the department’s website, typing, proofreading and editing, processing gifts, and managing telephones and staff calendars.
Oversee the stewardship of existing foundation donors by maintaining the master record of grant reporting requirements, advising faculty and staff of upcoming deadlines, and ensuring compliance through submission of reports.
Provide backup to the coordinator for Corporate Relations as assigned.
Perform other duties as assigned.
High school plus three years of work experience or equivalent combination of education and experience.
Other relevant skills:
Highly motivated individual with intellectual curiosity and an investigative mindset with the ability to understand and apply information
Proficiency with Microsoft Word and Excel; experience with databases and the internet
Strong writing, grammar, and editing skills
Excellent organizational skills; exercises good judgment in setting priorities while working under multiple deadlines
Great attention to detail, able to produce high quality material for internal and external audiences
Manages competing priorities in a timely and accurate manner with minimal supervision
Able to understand and work in a large, complex organization with its established processes
Professional, courteous, and customer service oriented with respect for others demonstrated in a flexible, team-oriented attitude
Experience in information/project management
Experience in a fundraising department
Experience in higher education
Experience with information research
The hiring range for this position is $19.18 - $20.00 per hour.
This position is full-time and works approximately 37.5 hours per week. The ability to work occasional overtime or weekends may be required.
Department Name/Job Location:
This position is in the Department of Major Gifts and Capital Projects - Alumni and Development Programs. This position is for the Danforth Campus.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. Current employees applying for a new position within the university may be subject to this requirement. The screenings will include a criminal background check and, as applicable for the position, other background checks, drug screen, employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Internal Applicant Instruction:
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.