Rutgers, The State University of New Jersey, is seeking an Administrative Assistant for the Office of the Senior VP for Academic Affairs (SVPAA). This position is responsible for providing business and programmatic support to the Office of Postdoctoral Affairs (OPA) and the Rutgers Connection Network (RCN) mentoring program, both of which report to the SVPAA. The Administrative Assistant provides day-to-day business support for the RCN and OPA, including purchasing, vendor relations and other basic fiscal functions. The successful candidate also provides a broad range of administrative support, including coordination of logistics for events and meetings; preparation of spreadsheets, databases, and surveys as needed; assisting with the preparation of newsletters, website content, and routine informational materials.
Among the key duties of this position are the following:
Prepares purchase requisitions and other business functions.
Serves as liaison with the business office, procurement, and vendors.
Maintains current on university policies and procedures.
Monitors expenditures from budgets and provides regular updates.
Prepares spreadsheets, reports, and surveys as needed.
Arranges logistics for events and meetings, such as booking rooms, catering, registration, evaluation.
Provides on-hand support for events.
Prepares flyers, newsletters, and other informational materials.
Assists with website maintenance.
Coordinates with workshop facilitators as needed.
Minimum Education and Experience:
Requires a bachelor's degree in a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of program coordination and administration.
Required Knowledge, Skills, and Abilities:
Requires proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint)
Experience with purchasing and event logistics
Requires excellent communication and interpersonal skills, strong attention to detail, computer literacy, and ability to work in a team environment
Two years of relevant experience in an administrative function
Experience with Cornerstone and/or SciQuest
Experience working in a University setting
Some experience with digital newsletter platforms and/or web editing
Some experience with Qualtrics or other survey platform
PC computer and expertise in Microsoft Office (Outlook, Excel, Word, PowerPoint)
Other software include: SciQuest purchasing system, Qualtrics survey platform, and SMORE newsletter platform
Physical Demands and Work Environment:
Occasional travel to other university campuses.
Posting Number: 19ST3392
Location: Busch (RU-New Brunswick)
Internal Number: 96732
About Rutgers University
Rutgers, The State University of New Jersey, is a leading national public research university and the state's preeminent, comprehensive public institution of higher education. Rutgers is dedicated to teaching that meets the highest standards of excellence; to conducting research that breaks new ground; and to turning knowledge into solutions for local, national, and global communities. As it was at our founding in 1766, the heart of our mission is preparing students to become productive members of society and good citizens of the world. Rutgers teaches across the full educational spectrum: preschool to precollege; undergraduate to graduate and postdoctoral; and continuing education for professional and personal advancement. Rutgers is New Jersey's land-grant institution and one of the nation's foremost research universities, and as such, we educate, make discoveries, serve as an engine of economic growth, and generate ideas for improving people's lives.