As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a "Great College to Work For" for five consecutive years. Department of Health Services has an excellent opportunity for a full-time Operations Manager to work with the Northwest Center for Public Health Practice (NWCPHP). The NWCPHP provides training, research and evaluation services to support public health organizations. As the outreach arm of the University of Washington School of Public Health, NWCPHP brings academia and practice communities together by offering valuable academic resources to the practice community and conveying everyday practice perspectives to academia.The Operations Manager will manage the externally-funded training, research, and evaluation activities of the NWCPHP. Responsibilities include management and/or coordination of day-to-day administrative operations for these programs, with a primary focus on pre- and post-award grant administration, budget development, financial management, human resources, and general Center operations.Housed in the UW School of Public Health, the Department of Health Services is a dynamic academic and research department with the mission of working with partners in public health and health care to prepare leaders, design solutions, and conduct innovative research that is translated into practice and policy. The Department is steadfast in its efforts to improve and promote the health of all populations, and staff contribute daily and directly to the work of faculty, students, researchers and other staff, providing support and expertise to the Department's common cause.Duties and Responsibilities:Pre-award Research Administration * Manage grant and contract development: serve as primary contact for faculty investigators to advise on sponsor requirements; develop and manage application timelines to ensure the timely collection of approvals and submission; lead budget development; align proposal documents with sponsor forms and formats; liaise between investigators, subcontractors, University and sponsoring agencies; develop and maintain reporting and documentation systems for submitted proposals.* Inform the development of project proposals based on Center staffing plan to ensure that appropriate staff are incorporated into the project proposal.* Hold primary responsibility for ensuring that all University and sponsor requirements are satisfied in final application packetPost-award Research Administration and Financial Management * Manage all Center budgets from multiple funding sources that total approximately $4 million/year* Create individual budget reports to show expenditures, projections, and balances* Work with principal investigators to ensure fiscal compliance with federal/sponsor policies* Manage the negotiation of subcontracts and outside service contracts for grants/projects* Prepare and submit reports to sponsors* Submit grant renewals and/or project continuations* Work with University units to conduct budget close-outs and submission of financial reports to sponsoring agencies* Administer purchasing and allocate Center requisitions and purchases to appropriate budgetsHuman Resources * Lead staffing plan development across all Center projects to ensure that appropriate staffing is maintained and that all staff are being utilized efficiently and to their full capacity.* Manage Center hiring processes and coordinate with Department HR to prepare and submit personnel actions* Lead onboarding activities for new staff* Serve as resource/contact point for NWCPHP-employed hourly, temp, and graduate students regarding University policies and proceduresCenter Operations * Oversee administrative staff and manage their work to support Center faculty and staff with travel logistics, meeting arrangements, establishing subawards, processing invoice payments, reconciling monthly budget expenditures, and event coordination.* Lead internal project management activities including staff meetings, project documentation to include charters/timelines and roles/responsibilities documents.* Provide project management on Center projects to ensure that milestones are being met per established timelines, and to provide project updates to Center leadership.* Prepare complex payroll costing allocations on a monthly basis.As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.Minimum Qualifications:* Bachelor's degree in business, public health, or a related field* Two years' of experience in research program administration in a complex funding environment, including experience in program/project management and research coordination.* Knowledge of financial management, budget administration and accounting practices, human resources principles, and general administrative/managerial functions* Highly effective time management skills* Advanced proficiency with MS Office, electronic calendaring systems, cloud-based applications, and data management and reporting tools* Demonstrated ability to work respectfully and effectively with diverse populations* Demonstrated management skills* Able to obtain, analyze, and evaluate information effectively in the face of ambiguity* Demonstrated effective written and verbal communication skills * Demonstrated ability to self-start and work well independently* Ability to think strategically and proactively in short and long-term decisionsEquivalent education/experience will substitute for all minimum qualifications except where there are legal requirements such as license/certification/registration.Desired:* Experience with UW systems (MyFD, Sage, EDW, Workday)Application Process:The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.