The ETD Assistant is a member of the Archives Unit of the Department of Special Collections. The Archives Unit accessions, processes, and provides access to Sheridan Libraries special collections and archives. The Unit also reviews and publishes all electronic theses and dissertations (ETD) for the University. The Unit follows the guidance of the Johns Hopkins University Doctor of Philosophy Board and the Graduate Board in all matters pertaining to the review and publishing of JHU theses and dissertations. The position reports to the Digital Archivist. More information about the ETD program is available here: https://www.library.jhu.edu/library-services/electronic-theses-dissertations/.
Note: This position is not benefits eligible.
Specific Duties & Responsibilities:
Performs routine format checks for ETDs and records those results in the online thesis submission system.
Provides feedback to students when their submissions do not meet the formatting requirements of the Doctor of Philosophy Board and/or the Graduate Board.
Assists students in attaining proper formatting including advising them on pagination issues and producing valid PDF/a files of their work.
Develops training materials and formatting templates for ETD submissions.
Assists with demonstrations of the ETD submission tool and ETD student workflow.
Advises and recommends improvements to operations and workflows.
Produces statistical reports using ETD submission software tools.
Assists with testing of new ETD submission software versions and provides feedback to software developers.
Assists with routine processing of special collections and archives, and performs other duties at the direction of the Archives unit, when demand for ETD review is light.
Minimum Qualifications (Mandatory):
High School diploma/GED; Two years related experience required.
Experience using Adobe Acrobat Pro and Microsoft Word; Additional education can be substituted for experience.
Ability to understand student ETD submission questions and to respond via the telephone or email; ability to work independently during high-volume ETD submission periods.
Ability to switch between ETD reviews and processing activities upon demand.
Ability to understand alternatives and make recommendations for improving efficiency and quality of work.
Must be able to work Thursday, Friday, and Monday.
Please complete the application and include a cover letter.
The Sheridan Libraries and University Museums are strongly committed to diversity. A strategic goal of the Libraries and Museums is to work toward achieving diversity when recruiting new staff and promoting existing staff. The Libraries and Museums prize initiative, creativity, professionalism, and teamwork. For information on the Sheridan Libraries, visit www.library.jhu.edu.For information on Evergreen Museum and Library and Homewood Museum, visit www.museums.jhu.edu.
Classified Title: Library Assistant II Working Title: ETD Assistant Role/Level/Range: ATO 37.5/02/OD Starting Salary Range: Employee group: Casual / On Call Schedule: 20 hrs/week, Monday, Thursday, and Friday Exempt Status: Non-Exempt Location: 01-MD:Homewood Campus Department name: 10000072-Scholarly Resources &Special Collections Personnel area: Libraries
The successful candidate(s) for this position will be subject to a pre-employment background check.
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