Job Requisition Number: 27350. The intellectual heart of UC Berkeley, the College of Letters & Science (L&S) is the largest of the university’s 14 colleges and schools and the most prestigious teaching and research unit in the UC system. L&S encompasses more than half of the campus’s faculty, three-quarters of its undergraduate students, and half of its Ph.D. candidates.
On behalf of the College, the Facilities Manager will manage all phases of small and medium sized research, instructional and administrative based renovation projects. This includes the establishment of design and budget, campus approval, contracting and coordinating vendors, inspection, and project closeout.
The Facilities Manager will act as liaison between the College and other campus entities involved with the execution of such projects. Additionally, the incumbent will utilize facilities project management skills to coordinate project and other activities with key stakeholders within the College and across campus.
Project Management: •Manage small to medium size renovation projects for the College. •Collaborate with College staff, various Campus agencies, and project stakeholders and develops project design, scope of work, budget and schedule. •As required, hires and manages the services of architectural/engineering firms to develop project requirement definitions, design criteria, preparing layouts and detail drawings. •Ensure that work meets customer’s requirements, quality standards, and budgetary constraints. •Manage projects through to completion, including tracking change orders, regularly report project status to responsible faculty and administrative staff in departments. •Provide clear status reports and ensure billing occurs on agreed upon schedule. •Ensure that all project specifications comply with applicable codes, regulations and Campus standards. •Manage Campus project review, inspection, accounting and regulatory requirements. Review and manage construction activities, and resolving problems and/or conflicts as they arise. •Ensures project is properly closed out and Operations & Maintenance Manuals and record drawings are turned over to Physical Plant Campus Services.
Facilities Management: •Serve as Liaison between the occupants of LSFO Buildings (2251 College, 2232 Piedmont, Barrows, Dwinelle, Evans, Kroeber and Wheeler Halls) and other campus entities such as Capital Projects, Facilities Services, EH&S, Campus Fire Marshal & Inspection Services. •Perform regular inspections of facilities and coordinate maintenance efforts with campus entities. Coordinate access control and security efforts. •Maintain working knowledge of building systems (HVAC/Lab Infrastructure/Hazmat/Fire Alarm). •Provide timely and accurate facilitates related communication to building occupants and affected campus entities. •Acting as owner’s representative provides oversight for various maintenance, construction and renovation projects for the College not directly managed by LSFO. Work collaboratively with clients and other campus units. •Reviews cost estimates, establishes timely communications with clients and various campus units regarding project description, timeline, scope, cost, etc. •Participates in the development and monitoring of policies and procedures for department operations.
Safety Coordinator: •Act as Building Coordinator & Emergency Management Area Coordinator with the Office of Emergency Preparedness for all LSFO buildings. •Coordinate safety programs within departments and establish communications protocols. •Establish and maintain safety committees, evacuation procedures and building security programs. Monitor lab safety programs.
Bidding, Contracting & Purchasing: •Follow established guidelines set forth by UCOP and Capital Projects to create qualified bidding documents. •Work in coordination with Capital Projects and Central Purchasing to issue contracts and purchase orders. •Advise departments about purchasing procedures and caveats to help them navigate the process.
Record Keeping: •Create and maintain record database for all project and facilities tasks. •Coordinate the sharing of common records with various campus entities.•Knowledge of building Campus Construction Standards, contract administration and California Building Codes. •Knowledge or ability to learn of UCOP Facilities Manual. •General knowledge of laboratory design and construction requirements. •Skills to develop project design, scope and drawings, budget, schedule, etc. •General knowledge or ability to learn of campus policies & procedures regarding Facilities Management, Construction and Project Management. •Computer skills in word processing, spreadsheet, computer aided drafting, Filemaker, and project management software. •Good written, verbal, and interpersonal communication skills, including effective negotiation skills. •Good organizational and analytical skills. •Thorough project management skills, including skill to manage complex projects. •Demonstrated successful ability to collaborate with, and maintain good communications with clients. Education/Training: •Bachelor's degree in related area and/or equivalent experience/training.
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.