Under general direction from senior management, the Temporary Administrative Support will perform diverse administrative duties in support of conference planning for the unit. Position is short-term (through the end of December, 2019).
Serves as a liaison to the University community regarding administrative issues such as finances, non-academic personnel, and communications.
Resolves office problems independently and facilitates solutions, conferring with supervisor to resolve the most complex issues.
Coordinates office functions, including developing and implementing office procedures and policies.
Orders office supplies.
Performs high level administrative duties in support of office functions.
Assist with preparation of budgets for events and projects. Monitors and reconciles accounts.
Receives, processes, and tracks all bills and expense reimbursements.
Researchers, compiles and analyzes data to create reports, proposals and other documents, but not limited to financial and monthly reports.
Composes and edits correspondence and other documents.
Maintains and updates Web contact using templates.
Coordinates logistics of major programs and events.
Schedules diverse and complex appointments, meetings, and travel arrangements.
Travel to handle logistics for meetings, programs and events.
Foster Partnership & Collaboration
Celebrate Diversity & Inclusion
Exhibit Resilience & Optimize Resource
Effectively Manage Performance
Knowledge of Microsoft products including MS Project, Excel, Word, and PowerPoint
Education, Experience or Certifications:
High school diploma or equivalent required
Bachelorâ™s degree or equivalent preferred
Typically has 2 years of event planning, program, and/or project management experience preferred
Experience with event planning preferred
Licenses and Certifications:
Project Management or Meeting Planning certification (e.g., PMI, PMP) preferred
NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application.
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.
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Internal Number: JR05881
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