DUTIES: - Reports to the Assistant Vice President for Operations in the Office of the Senior Vice President for Academic Affairs. Primary staff support for the Office of Academic Affairs. - Provides courteous and effective assistance to all faculty, staff and students and visitors who interact with the Office of Academic Affairs. - Manages the Main office supplies, presentation and maintenance. - Anticipates needs and orders office supplies as required. - Maintains files for the Senior Vice President for Academic Affairs, the Office of Academic Affairs main office and the Assistant Vice President for Operations. - Drafts correspondence for Senior Vice President for Academic Affairs and Office of Academic initiatives. - Assists the staff of the reporting departments with clerical and/or other administrative tasks. - Completes and submits work orders for maintenance of offices and/or equipment. - Tracks purchase requisitions and human resources paperwork initiated in the Office of Academic Affairs. - Manages calendar and all appointments for the SVPAA and Assistant Vice President of Operations. (DUTIES AND RESPONSIBILITIES ARE NOT LIMITED TO THE ABOVE POSITION DESCRIPTION) QUALIFICATIONS: - A Master's Degree in administration or related field OR in lieu of a Master's Degree, a minumum of 5+ years experience supporting at the executive level with accountability of daily operations of the office, preferrably in a higher education and/or medical institution. - Superior planning, organizational and communication skills. - Exceptional eye for detail and thorough follow-up. - Must have the ability to execute multiple tasks within stringent deadlines and interact with a diverse population at all working levels. Additional Info: *Please include the five digit line number and job title in the subject line and body of your email submission.Closing Date: Open Until Filled STATE UNIVERSITY OF NEW YORK IS AN EQUAL OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER
Internal Number: 33951
About SUNY Downstate Medical Center
SUNY Downstate's College of Medicine, Health Related Professions, Nursing and its School of Graduate Studies offer students a broad professional education that will prepare them for practice or careers in any location and community. This education provides exceptional opportunities for those students with a commitment to promoting health in urban communities and addressing the complex challenges of investigating and preventing diseases that confront clinicians, educators, and researchers in such an environment. This special aspect of Downstate's unique mission is reflected in the students it attracts and selects, the vast majority of whom are drawn from the New York City Metropolitan area. Many of these students are members of minority and cultural groups underrepresented in the health professions, and/or come from families of first-generation immigrants or from economically disadvantaged backgrounds.