UW Human Resources is committed to the ongoing development of a workplace culture supportive of personal and family life. As Seattle and the University grow and change so does access to resources in high demand such as child care, parenting and elder care, and affordable housing. By advocating for supportive practices, building community partnerships, and developing resources that fit the needs of the UW community, Work-Life honors the often-competing commitments to both family and career.The Work-Life program manager reports to UWHR's chief of staff and manages existing childcare programs, and builds new resources for important issues impacting the UW workforce including affordable housing, eldercare, parenting, lactation support and additional child care access.Engaging leadership in student, faculty and staff organizations along with administrative stakeholders in results-orientated discussions, this position serves as both advocate and project manager to Work-Life program enhancments. In addition to leading the effort to expand child care access, this position ensures child care contracts are efficiently administered and provide significant value to the UW community. The Work-Life program manager has significant impact in ensuring the UW community is well informed of programs and resources related to being a working parent, child care, elder care, affordable housing through active communication planning and partnering with The Whole U on seminars and activities in support of the "life changes & events" pillar.This position will lead efforts to expand Work-Life programming and child care opportunities for UW faculty, staff and students and has great potential to impact the UW by bringing renewed focus on the work-life challenges faced by UW employees. As child care and affordable housing become more pronounced needs, expanding these options for the UW community is critical.Duties & ResponsibilitiesProgram Management & Development (50%)This is a hands-on position requiring leadership aptitude, strategy development and day-to-day administrative and communication tasks required to sustain work-life programmming. Maintain program operating policies and activities. Create, maintain and monitor project plans and project schedules. Organize and facilitate stakeholder and project team meetings. Document and follow up on important actions and decisions. Prepare meeting agenda, notes and other necessary presentation materials. Assess project risks and issues and provide solutions where applicable. Conduct data analysis on community need and utilization rates of programs. Prepare internal and external communications, including plans, presentation and training materials. Edit documents and communications of others as necessary for publication. Responsible for website updates and advertising childcare programs in the UW Insider. Formulate the annual program budget; develop cost estimates for future program needs. Contemplate planning and budgeting activities in conjunction with institution and state guidelines. Develop grant or contract proposals; conduct fund-raising activities; implement contracts with child care funding agencies. Explore partnerships with community organizations. Research additional funding sources; in coordination with others, develop and submit grant proposal. Manage the child care critical hire/retention priority process.Vendor Management & Development (30%)The UW currently has contracts with three providers of child care, including both on and off campus. Serve as key UW contact for vendors on matters of student and employee eligibility, child care center maintenance requests, affiliate status for eligible child care center employees, and parent liason when issues arise. Participate in negotiating operating agreements for direct delivery of child care programs for the UW ensuring good return on the University investment; when necessary conduct request for proposal (RFP) processes in partnership with relevant University departments and persons responsible for ongoing management of contracts. Effectively manage existing relationships resulting in which vendors deliver contractual agreements and strive for continuous improvement. Serves as the subject matter expert on important policy considerations, standards of care as described in National Association for the Education of Young Children (NAEYC) requirements, and Washington State licensing requirements through the Department of Early Learning. Responsible for ensuring that program practices are consistently applied. Analyze a variety of on and off-campus sites and facilities in terms of their potential to house expanded childcare services. When evaluating potential sites, consider budget constraints, proximity to campus, and ability to comply with federal, state, and local rules, regulations, and licensing requirements.Stakeholder Engagement & Consensus Building (10%)While Work-Life is part of UW Human Resources, the work-life related challenges and solutions are shared among the audiences they impact, Academic HR, Student Life and UW managers and administrators. Serve as a liaison and maintain relations with stakeholders throughout the UW, community, and external agencies. Plan and participate on a variety of committees, task forces, and other related groups to communicate information regarding Work-Life services, programs, policies, areas of opportunity, and/or other pertinent information as appropriate. Identify stakeholder needs and develop consensus regarding end goals and strategies to achieve them.Additional Project Support (5%)Includes miscellaneous duties as project success requires and/or other duties as assigned.Requirements Bachelor's degree and at least four years' experience in employee-focused work-life, child care, human resources, or related field Project management and project reporting expertise Experience managing budgets, competing priorities and work streams Ability to thrive under tight deadlines and often a significant degree of ambiguity Exceptional verbal, written and presentation skills Ability to work effectively both independently and as part of a team Ability to work with all levels of administration and faculty in a diverse and inclusive community High degree of comfort using MS Office SuiteDesired Experience in higher education and the understanding of the unique demands of academic life Experience in a role that required direct interface with child care providers and child care stakeholders Knowledge of National Association for the Education of Young Children (NAEYC) requirements, Washington State licensing requirements through the Department of Early Learning and Quality Rating and Improvement System recommendations Knowledge of Seattle's challenges with early child care access Knowledge of best practices in the field of human resources Familiarity working with UW systems Experience with WordPressEquivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.Working Conditions Experience in higher education and the understanding of the unique demands of academic life Experience in a role that required direct interface with child care providers and child care stakeholders Knowledge of National Association for the Education of Young Children (NAEYC) requirements, Washington State licensing requirements through the Department of Early Learning and Quality Rating and Improvement System recommendations Knowledge of Seattle's challenges with early child care access Knowledge of best practices in the field of human resources Familiarity working with UW systems Experience with WordPressBenefitsAs a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.