As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a "Great College to Work For" for five consecutive years. Management Accounting and Analysis (MAA) has an outstanding opportunity for a Program Financial Analyst to support financial data analysis, fiscal planning and project management for MAA at the direction of the MAA Assistant Director. The analyst supports and works closely with MAA units (facilities and administration team, recharge/service center team and effort reporting). Responsibilities include excellent data gathering, analysis, and data modeling skills using information often originating from multiple sources. Position includes frequent cross-campus collaboration and communication requiring exceptional technical and cost accounting knowledge.Evaluation and review of complex fiscal analyses may include, but is not limited to, program income rate reviews, revenue rate methodology reviews and other budget/rate reviews at the request of leadership. Additional responsibilities may include supporting the development, compilation and completion of the UW Facilities and Administrative (F&A) rate proposal in accordance with the Office of Management and Budget (OMB) Uniform Guidance included associated internal and external data requests. This position may also provide effort reporting and cost sharing guidance, training, and technical support to academic department and central administrative office personnel including, but not limited to, institutional systems established to record and track effort and cost sharing as needed.Complexities include an ever-changing fiscal environment, multiple policies and procedures for Federal, State, University and local regulatory agencies. Emerging issues in Federal, State, University and other applicable policies and procedures may require guideline revisions and development including related procedural operations documents. There is a variety of centers from a diverse group of individuals with varying degrees of needs, which this position supports. Supporting the development of the UW's F&A rates, recharge/service center compliance and effort reporting is institution-wide. All functions involve continual cross-campus collaboration and communication, deep knowledge of federal costing principles, exceptional technical and cost accounting knowledge, and working knowledge of the UW's financial system and other vital institutional systems.This position represents central administration on campus with a diverse set of responsibilities - from cost accounting to capital asset analyses. While there are many areas requiring critical analyses many assignments require a quick turnaround so that leadership can make management decisions. This individual must have an in-depth knowledge of the complexities surrounding the UW financial data (e.g., different funding sources) in order to provide accurate and pertinent analyses.RESPONSIBILITIES:Cost Accounting, Analysis and Technical Business Analyst*Compile and prepare federal costing proposals, accounting reconciliations, and data analysis for data requests.*Create, evaluate and review complex fiscal analyses. *Frequently gather, analyze, and/or develop, a variety of ad hoc and ongoing analyses using enterprise wide data warehouse tools and secondary systems.*Download large quantities of data from University systems and convert it into formats usable in the F&A cost model, effort system and recharge/service center templates. Perform this task by setting up ODBC connections and using Microsoft Access, SQL Server Management Studio, or other relevant software to connect to data in the UW's Electronic Data Warehouse.*Review, assess and, as necessary, request changes to various financial/costing methodologies to ensure compliance with Federal, State and University policies and regulations*Review and evaluation of proposals and methodologies primarily driven by the likelihood of resulting rate charges to direct charge sponsored agreements. Such proposals may include the F&A proposal, recharge/service center and/or fringe benefit proposal.*Examine non-financial information during the rate proposal review and approval process. *Provide guidance on technical, complex compliance questions/issues related to Federal, State, University, and other applicable policies and regulations. This includes associated complex technical compliance questions, interpretations of associated Federal, State, University and other applicable policies and procedures. *Develop and maintain various compliance guidelines, forms, templates and other tools to aid units in the management of financials. *Advise and assist University faculty and staff regarding fiscal policies and procedures*Evaluate financial reports submitted to MAA for compliance with policies and regulations. *Respond to other ad hoc costing data requests. *Perform other management/financial accounting duties as assigned.Policy and Procedure Development and Compliance*Proactively identify and research emerging center issues and revise institutional policies/procedures as deemed appropriate. Identify key issues and areas of concern and recommend/implement course(s) of action to Office of the Controller senior management and appropriate departments. *Conduct regular and random sampling of data for compliance.*Independently coordinate resolution of problems among faculty, administrators, Grant and Contract Accounting (GCA), Office of Sponsored Programs (OSP), Payroll and/or fiscal staff related to costing, F&A, capital asset, effort reporting and cost sharing.*Emerging issues in Federal, State, University and other applicable policies and procedures may require guideline revisions and development including related procedural operations documents.*Potentially take a lead role in assessing and responding to both internal and external audits and audit reports.*Work to consistently and continuously improve processes, incorporating LEAN improvement concepts into daily work. Lead LEAN and other process improvements working with customers and process partners. *Develop reports, surveys and other tools to aid departments in complying with institutional policies and procedures. *Update practices, procedures and policies based on internal/external audit recommendations. Data/Information Acquisition*Program supplemental applications to F&A modeling software for the facilities and administrative cost proposal process in Visual FoxPro, Access, SQL, or other appropriate database environment.*Conduct statistical analyses of fiscal and administrative data, prepare specialized reports, examine internal controls and analyze effectiveness of same to determine compliance with Federal, State and University policies and procedures. Where necessary, work to develop plans to correct deficiencies. *Report recommendations and findings to Assistant Director and Director and, when applicable, Dean's and VP's offices, Office and Planning and Budgeting, and Financial Management. *Gather data to advise on trends and appropriate processes to meet compliance requirements. Consulting/Training*Provide training and technical support to academic department and central administrative office personnel.*Work collaboratively with customers, suppliers, process partners, peers, and leaders. *Offer one-on-one training to departments and staff as necessary. *Proactively review and discuss emerging trends and policies related to Federal, State and University policies and regulations. *Consult with departments on various areas including costing methodology, audit risk and management/oversight structure. Cross Departmental Teams*Organize and participate in a variety of cross departmental initiatives which may include representatives from the Office of Planning and Budgeting, Financial Accounting, Grant and Contract Accounting, Management Accounting & Analysis, among others. These teams examine current policies and procedures, emerging trends, and identify and develop process improvements. *Work on projects as assigned including policies, procedures, and guidelines that may include multiple offices. Other Duties as Assigned*Interact with other universities to exchange information or confer with on related activities. *Exchange information related to current processes at other institutions or agencies. This may include seeking input on questions regarding costing issues, effort reporting, and/or service center issues.*Work closely with the Assistant Director and Director to coordinate internal/external audits and to produce special requests for information by entities external to Management Accounting & Analysis.REQUIREMENTS:*Bachelor's Degree in Business Administration in Finance, Accounting, or other related field or education/experience.*2-3 years of Financial and/or Management/cost accounting experience*Strong data mining skills*Computer proficiency with spreadsheets, word processing and databases in a windows environment*Demonstrated experience in analyzing and presenting financial information originating from multiple, large volume sources, using basic statistical methods where needed.*Experience working with large data projects, data sets, and data extraction. *Demonstrated ability to interpret and communicate complex policies and procedures effectively to others*Knowledge of the OMB Uniform Guidance Policy, specifically 2 CFR 200.*Excellent oral and written communication skills, including expertise in making public presentations to small and medium sized groups. *Demonstrated experience in successful handling of multiple projects with critical deadlines*Ability to exercise discretion and independent judgement effectively in decision-making process*Ability to work independently with a high degree of reliability, accuracy and productivity*Compassion for others and the ability to work within a diverse workforce and community Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.DESIRED:*Experience developing compliance guidance, outreach and/or training*Knowledge and understanding of concepts and regulations relating to F&A cost recovery.*Knowledge and understanding of concepts and regulations relating to effort reporting and cost sharing.*Knowledge of/experience working with LEAN process improvement techniques*Experience using relational database software and query development*Specific knowledge of University of Washington's financial accounting, purchasing and payroll system Application Process:The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.