Requisition Number: 03024320 Final Filing Date: 08-05-2019 Closing Date: Payroll Title: EXTERNAL RELATIONS SPECIALIST 2 Number of Positions: 1 Salary: $20.64-$42.29/HR Appointment Type: Contract Appointment Description: 100% Fixed, M-F 8:00AM-5:00PM. THIS CONTRACT APPOINTMENT ENDS 3 YEARS FROM THE DATE OF HIRE WITH THE POSSIBILITY OF EXTENSION OR CONVERSION TO CAREER. Overtime Eligible (FLSA): Non-Exempt Union/HEERA Representation: This position is not represented by a collective bargaining unit
Department: LIBRARY - 060500 Department Description: The UC Davis Library consists of the Peter J. Shields Library, the Carlson Health Sciences Library and the Physical Sciences & Engineering Library in Davis, and the Blaisdell Medical Library in Sacramento. For more information about the UC Davis Library, visit: http://www.library.ucdavis.edu.
Location: Davis Allow Applicants to Attach: Resume Cover Letter References
Job Summary: Under direction of the Senior Director of Development, responsible for supporting the Development program, and helping to build a greater base of donors and prospects to support the Library's highest priorities.
Conduct research on prospective donors, peer institution development and communications, activities, and in other areas as appropriate. Implement and maintain internal systems for monitoring Library top donor prospect strategies for cultivation, solicitation, and stewardship. Perform qualification and other program analyses. Maintain the Library donor thank you letters protocol and Library mailing list. Manage Gift processing. Assist with annual endowment stewardship reports. Help prepare materials for the Library Advisory Board meetings and create the minutes from the meetings. Prepare donor visit itineraries and support (parking, hospitality) and staff donor-related Library events such as the Savor lecture series, Lang Prize, Picnic Day, Give Day, Aggies Helping Aggies, etc. Experience with coordinating and providing support for meetings, events and visiting dignitaries.
Assure that Fundraising activities are conducted in accordance with Office of Development policies, practices and standards.
Must comply with UC Davis Development policies and utilize the services and systems of the UC Davis Development Prospect Management System (PMATS) and AIS database.
Generate high level written and visual materials, coordinate meetings or event logistics with donors and prospects coming to campus and external constituencies.
Implement projects designed to inform external constituencies of Library priorities, services, and news. Provide front-line customer service to Library donors, alumni, and others to address questions and build positive relationships on behalf of the Library.
Work with a high level of confidentiality, autonomy and exercise independent judgment on project management with multiple tasks to create solutions that impact organizational productivity.
Provide administrative support to the Senior Director of Development. Work as a team player in collaboration with Library and UC Davis partners.
Oversee student employees, including training, tracking project progress, and scheduling.
Physical Demands: Move and manipulate supplies and equipment of various weights up to 20 lbs.
Work at a computer for extended periods of time(6-8 hours).
Work Environment: Work flexible schedule including irregular shifts, weekends, holidays and evenings, usually on short notice to meet operation needs.
Must provide own transportation to attend/participate in off-site meetings and events.
UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.
Background Check Required: Yes
Minimum Qualifications: Experience with coordinating complex projects, and planning and executing events including marketing, logistics, and volunteer engagement.
Knowledge of basic fundraising issues and methods, ideally applied in a college, university, or non-profit organization or other large complex institution.
Experience using interpersonal, communication and active listening skills to build and maintain effective working relationships with all levels of internal and external constituencies.
Problem solving skills to recognize potential areas of constituency concern, and to mitigate problems or issues.
Experience using writing, editing and proofreading skills to produce reports, memos, marketing content, and correspondence with strong attention to detail.
Experience with various types of marketing and communications 'vehicles' including social media, electronic newsletters, websites, etc.
Experience using analytical, critical thinking, organizational and time management skills to provide programmatic and analytical support and meet prescribed deadlines.
Experience using computer software (Word, Excel, Outlook, PowerPoint, etc.) to produce complex spreadsheets, reports, presentations, project calendars, correspondence and templates.
Preferred Qualifications: Knowledge of the campus, its vision, mission, goals, objectives, achievements, issues of concern and infrastructure.
Knowledge of Advance database and other fundraising data services used by UC Davis including Reeher and Michaelangelo.
Experience working in Library Development, and have a passion for this work.
Experience providing direction and guidance to office staff and student workers as available.
The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
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UC Davis is the home of the Aggies — go-getters, change makers and problem solvers who make their mark at one of the top public universities in the United States. Since we first opened in 1908, we’ve been known for standout academics, sustainability and Aggie Pride as well as valuing the Northern California lifestyle. These themes are woven into our 100-plus-year history and our reputation for solving problems related to food, health, the environment and society.Our 5,300-acre campus is in the city of Davis, a vibrant college town of about 68,000 located in Yolo County. The state capital is 20 minutes away, and world-class destinations such as the San Francisco Bay Area, Lake Tahoe and the Napa Valley are within a two-hour drive.