The Executive Director is responsible for the management of payroll operations for the University which, when factoring in full-time, part-time and seasonal roles, impacts over 30,000 employees annually.
The Executive Director is responsible for the accurate and timely payment of all compensation payable; proper withholding and remittance of a variety of withholdings including federal, state and local taxes, and garnishments; supporting any related audits; and ensuring accurate posting of all related expenses to the University's financial accounting system via the labor distribution system. The role directly manages a team of nine to ten individuals.Specific responsibilities include, but are not limited to: develops and maintains all University payroll operations policies and procedures; identifies opportunities for process improvement and is able to lead the design and implementation of enhancements; develops payroll training materials and provides on-going guidance to school and department administrators; interprets and administers state and federal regulations on pay and taxation, with related reporting to various government agencies and vendors; ensures a high level of employee service is provided; manages vendors who provide key payroll outsourced services, works closely with the Human Resource Processing Center (HRPC) and Columbia University Information Technology (CUIT) on system enhancements and upgrades; oversees the reconciliation of payroll related ledger accounts. Performs other related duties and special projects as assigned.
Bachelor's degree in accounting, finance, or a related field, plus a minimum of ten years' experience related to payroll or financial operations, including managerial experience, required.
Advanced degree or other professional certification preferred. Experience in a large, complex academic or research environment a plus.
Demonstrated experience required working with large payrolls (5,000+ employees) or similar scale financial processes, with PeopleSoft (or similar ERP), and in effectively redesigning processes for efficiency or issue remediation. Proficiency in Microsoft Office (Word, Excel) essential, along with a demonstrated ability to prepare reports, summaries and analyses and present findings and recommendations. Demonstrated planning and project management skills required, as well as a demonstrated ability to collect and analyze data and evaluate information. Must be detail-oriented with strong organizational and problem solving skills, and have the ability to prioritize and manage multiple projects simultaneously, working with diplomacy and efficiency in a high-pressured, short-deadline environment. Excellent interpersonal, oral and written communication skills, including active listening skills, plus the ability to work closely and effectively with a diverse group of University administrators, characterized by strong consensus building and relationship building skills, essential. Must be able to negotiate issues and resolve problems. In addition, the successful candidate must be able to work well with all levels of management, both internally and externally, be flexible in nature, have sound judgment with an open and collaborative style of leadership that encourages teamwork and cooperation beyond the immediate team to the broader organization, and a strong role model, manager and coach. Must have a passion for excellent customer service and commitment to exceptional quality.
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Internal Number: 501556
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.