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Subcontracts Specialist (Entry - level), Office of Sponsored Research - Georgetown University Medical Center
Georgetown University Medical Center (GUMC) is an internationally recognized academic medical center whose missions of research, teaching and patient care are carried out with a strong emphasis on community outreach and the Jesuit principle of cura personalis - care of the whole person. GUMC consists of the School of Medicine, the School of Nursing & Health Studies, Georgetown Lombardi Comprehensive Cancer Center, and Biomedical Graduate Research and Education. The Medical Center's Office of Sponsored Research (OSR) is the central office for: review and submission of applications to research sponsors, negotiation and execution of sponsored research agreements receipt of sponsored research awards, and sponsored research account setup, maintenance and closeout.
The Subcontracts Specialist is a junior position , who provides assistance in the preparation for contract negotiation, proposal submission, and clinical trial processing. Reporting to the Deputy Director of the Office of Sponsored Research, the Subcontracts Specialist has duties that include but are not limited to:
Negotiates and drafts subagreements to collaborating institutions and consultants applying the applicable flow through terms of the Prime Award to the University.
Completes the designated tasks of the Subcontract Specialist in Georgetown Management Systems (GMS), the University's financial system of record, and monitors the flow of subawards activity in Interneer and GU Pass.
Provides copies of the fully-executed agreements to the Investigators, Departmental Administrators, and Sponsored Projects Financial Operations.
Maintains files of the original agreement in the Office of Sponsored Research Shared Files.
Schedules meetings, processes conference registrations, makes travel arrangement, and orders office supplies.
Monitors office equipment for scheduled maintenance and repair.
Receives visitors and answers or direct inquiries that come through the front desk.
Processes incoming and outgoing mail.
Assists Grant and Contract Officers with maintaining the subagreement information required to be tracked in GMS.
Assists in gathering documentation from the departments for the purpose of conducting compliance checks and risk assessments on potential subgrantees and consultants.
3 years of general office experience
Proficient in the use of Microsoft Word, Excel, and Power Point
Degree in Business Administration or Accounting
Related work experience in sponsored research
Certified Research Administrator preferred or willingness to study and prepare to obtain this credential.
Familiarity with financial databases and spreadsheets.
Sponsored Project Management
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Internal Number: JR07085
About Georgetown University
Established in 1789, Georgetown is the nation's oldest Catholic and Jesuit University. Georgetown is one of the world's leading academic and research institutions, offering a unique educational experience that prepares the next generation of global citizens to lead and make a difference in the world.