Under moderate supervision with some latitude for independent judgment, provide support to the Human Resources operation with primary emphasis on the organization, maintenance and digitization of Human Resources and Benefits records. Responsible for implementation of day to day records retention processes in compliance with legal requirements and related Pratt policies with the ultimate goal of digitizing all HR Department records.
Organize and maintain electronic and hard copy personnel, benefits and I-9 files with the ultimate goal of digitizing all HR Department records.
Scan HR paperwork into the Docuware document management system, classifying documents to facilitate user access and retrieval.
Prepare personnel files for review by employees, supervisors and other authorized personnel as needed.
Maintain and file documents into paper HR files.
Serve as back-up receptionist, responding to general phone and in-person inquiries and referring more complicated issues to appropriate HR staff members, greeting visitors to the HR Office, distributing mail, and assisting new/re-hire staff and faculty with completion of HR paperwork and use of self-service portals.
Perform data entry, word processing and spreadsheet tasks and develop simple reports from databases and systems when needed.
Participate with other HR staff in planning, developing and implementing personnel policies, systems, workflows, and procedures.
Perform all other related duties as assigned.
Education: A.A. or equivalent degree required; Bachelor's degree preferred.
Experience: At least two years' relevant experience required including experience/knowledge of scanning and records retention. Knowledge of basic HR principles and/or experience working in higher education preferred. Familiarity with records retention legal requirements a plus.
Skills: Strong computer skills, including proficiency in MS Office suite of applications; knowledge of scanning software, and facility with the web.
Other: Excellent interpersonal and communication skills and ability to work well with a diverse employee population are essential. Must demonstrate strong organizational and prioritization skills, attention to detail, understanding of confidentiality, and ability to work independently using discretion and independent judgment.
Please submit your cover letter and resume. If you are selected for an interview, please be prepared to provide at least 5 References via our on-line reference tool system. At least 2 of your References must be, or have been, your direct managers.
Equal Employment Opportunity Statement
We are an equal opportunity employer and do not discriminate in hiring or employment on the basis of race, color, religion or belief, national or ethnic origin, citizenship, marital or domestic partnership status, sexual orientation, gender identity or expression, age, disability, military or veteran status, or any other characteristic protected by federal, state, or local law. Pratt Institute recognizes and values the benefits of a diverse workforce.
Internal Number: 111896232
About Pratt Institute
The mission of Pratt Institute is to educate artists and creative professionals to be responsible contributors to society. Pratt seeks to instill in all graduates aesthetic judgment, professional knowledge, collaborative skills, and technical expertise. With a firm grounding in the liberal arts and sciences, a Pratt education blends theory with creative application in preparing graduates to become leaders in their professions. Pratt enrolls a diverse group of highly talented and dedicated students, challenging them to achieve their full potential.