Job Category Fulltime Term Exempt Overtime Eligible Overtime Eligible Benefits Eligible Benefit Based
Caltech is a world-renowned science and engineering institute that marshals some of the world's brightest minds and most innovative tools to address fundamental scientific questions. We thrive on finding and cultivating talented people who are passionate about what they do. Join us and be a part of the diverse Caltech community.
Job Summary Provide administrative and clerical support for the Spectro-Photometer for the History of the Universe, Epoch of Reionization and Ices Explorer (SPHEREx) mission, supporting the Principal Investigator. This will be an approximately 4 year assignment with an anticipated end date of 6/30/2023.
Job Duties - Prepare and process purchases using TechMart and P-Card; process invoices for payment; process monthly P-Card reconciliation; work with vendors, supplier management and payables to resolve discrepancies and/or billing related issues, as necessary; may conduct vendor searches and obtain bids as necessary - Coordinate complex travel arrangements and manage logistics associated with domestic and foreign travel; ensure compliance with all funding agency travel requirements; process travel reimbursements and reconcile travel expenses - Coordinate project meetings, project reviews, special events, and lunches including organizing event logistics, lodging, travel, catering, facilities, producing marketing materials and event budget - Assist in preparation of Review materials and presentations - Assist in preparation of award proposals; monitor and track account spending and process cost transfers - Assist the grant manager in gathering data and preparing required agency reports - Develop and maintain detailed databases; coordinate tasks and/or projects, track deadlines and deliverables - Provide assistance to the Principal Investigator and other Project Managers as needed and other duties as assigned
Basic Qualifications - AA or equivalent - 5 years of relevant experience - Computer experience is required, including a working knowledge of MS Office Suite - Mathematical aptitude and accounting experience are required - Excellent oral and written communication skills are necessary for this position - The ability to prioritize multiple tasks and exercise discretion in a diverse work environment with minimal supervision is also required - Must be highly motivated and able to perform duties efficiently, act in a responsible manner, and be extremely flexible - The ability to work under pressure - Teamwork skills are essential
Preferred Qualifications - Familiarity with Photoshop and Illustrator is preferred
EEO Statement We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin, disability status, protected veteran status, or any other characteristic protected by law.
Caltech is a VEVRAA Federal Contractor.
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The California Institute of Technology (Caltech) is a world-renowned science and engineering research and education institution, where extraordinary faculty and students seek answers to complex questions, discover new knowledge, lead innovation, and transform our future.