The Weinberg College of Arts and Sciences is reimagining traditional arts and sciences education in ways that prepare our students for success in an ever-changing, complex world. The College is the most comprehensive of Northwestern’s 12 schools, offering 47 majors to approximately 4,300 undergraduate students. Our goal is to develop in students a Northwestern Mindset – a flexible, adaptable view of the world that seeks to understand the pressing issues of today and transform them into the promising new opportunities of tomorrow. Staff who work in the College think creatively, work collaboratively, and are dedicated to building a strong community.
The hallmark of our distinctive educational model is diversity in all of its manifestations. We are committed to maintaining and enhancing the breadth and depth of our course offerings and to ensuring the intellectual and experiential diversity of our faculty and students. In short, we believe that diversity is an essential value that lies at the heart of our community and one that needs to be actively encouraged and pursued.
Reporting to the Associate Dean for Faculty, the Assistant Dean for Faculty Advancement oversees all aspects of the teaching-track faculty promotion and reappointment review processes, and tenure-track promotion, tenure, and senior recruitment review processes in the College. Responsible for tracking faculty progress through the probationary term, and establishing protocols for systematized faculty mentorship in coordination with departments and programs. Advances faculty nominations for external honors and awards. Ensures currency of faculty handbook and supports the Dean in procedural matters, advises on the design and implementation of on-line platforms and systems, and supervises the teaching award process. Position is outwardly focused, requiring intensive interaction with tenure-line members of the College faculty.
Promotion, reappointment, tenure, and senior appointment reviews
In consultation with the Dean and the Associate Dean for Faculty, oversees all aspects of teaching-track faculty promotion and reappointment review processes and tenure-track promotion, tenure, and tenured appointment review processes. Drives continuous improvement of policies, operations and enabling technologies of these processes.
Manages an average 25 tenure-track promotion and tenure reviews, an average five senior recruitment reviews per year, and an average 15 teaching-track reappointment and promotion reviews. Ensures membership of tenured and teaching-track faculty on Teaching-Track Promotion and Reappointment Committee (elected), and of tenured faculty on the Committee on Tenure (elected) and the Committee on Promotion (elected) and is responsible for orientation, training, and continuous guidance for these committees.
Oversees communications and all attendant material exchange with external referees and internal student letter-writers in promotion, reappointment and recruitment reviews. Manages correspondence with all relevant internal and external parties regarding status of cases at appropriate time.
Manages orientation and training for departmental staff members working on promotion and reappointment cases and senior recruitment cases.
Advises Dean as to the progress and status of committees’ work and provides recommendations to the Dean about policy and procedure enhancements. Drafts letters from the Dean to the Provost concerning faculty appointment and promotion recommendations and coordinates Dean’s responses to appeals in cases of denial of tenure.
Assures that confidentiality is maintained at all levels of the process.
Governance & Attendant Administration
Manages online faculty elections to the College’s Teaching-Track Promotion and Reappointment Committee, the Committee on Tenure, the Committee on Promotion, the Budget Committee, and the University’s Faculty Appeals Panel and Administrative Board of the Graduate School.
Provides substantive input on the design, architecture, administration, interfaces, and content of all web-based systems proposed for use in faculty promotion, reappointment, and recruitment processes, online faculty elections, as well as the processes for nominating and recognizing faculty honors and teaching awards and faculty mentorship programs. Provides guidance to improve the operation of the College’s existing online promotion, reappointment, and tenure review and election platforms.
Improves processes, including the preparation and revision of administrative policy documents and handbooks.
Ensures staff in the Dean’s Office, departments, and programs follow all policies and processes relating to the above activities, delegating responsibilities, and advising on deadlines, priorities, and policy interpretation.
Junior faculty tracking, mentoring, support
Oversees reappointment process for tenure-line faculty. Drafts letters of reappointment to 10-15 assistant professors per year offering guidance and advice on how best to use their remaining time to prepare for tenure review. Communicates annually with departments and assistant professors about mandatory reviews during the upcoming academic year and about policies on extensions of the tenure clock.
Manages and tracks all tenure-clock extension requests including all required correspondence with assistant professors, department chairs, and the Provost.
Tracks progress and ensures mentoring of tenure-track junior faculty throughout the six-year probationary term. Ensures formal systems to monitor assistant professors’ annual progress. Works with department chairs to connect assistant professors with on-campus mentors who can provide professional counsel and formally tracks these assignments. In the absence of appropriate on-campus mentors, works with department chairs to put in place formal systems to monitor assistant professors’ progress on an annual basis. Manages all aspects of the external mentoring program and makes enhancements and improvements to it as needed. Serves as Dean’s Office liaison in all matters relating to campus visits by external mentors.
Develops and manages mentoring program for newly tenured associate professors regarding the transition from junior to senior faculty ranks, expectations for promotion to the highest rank, and service obligations to departments, the College, the University, and the profession.
External honors and awards
Advances faculty nominations for external honors and awards through collaboration and coordination with faculty and with individuals in the Office for Research, the Office of Foundation Relations, and the Office of Administration and Planning.
Provides oversight of operational functions that support the goal of cultivating and coordinating opportunities to nominate faculty for external awards and honors.
College and university teaching awards
Oversees all aspects of Teaching Awards Committee, including soliciting input from faculty and student members of the Committee to determine best practices to improve the process of identifying and recognizing excellent teaching. Reviews nomination files for both College and University-wide awards and prepares award citations and letters. Selects faculty members to serve on the Teaching Awards Committee. Works with Student Advisory Board to generate award nominations from the undergraduate student body of the College. Communicates with department chairs, program directors, Directors of Undergraduate Studies, and Directors of Graduate Studies about the nomination process, deadlines, and required materials for nomination dossiers. Oversees annual meetings. Identifies external awards for which College faculty might be nominated and helps track honors awarded to College faculty.
Performs other duties as assigned.
A Ph.D. or equivalent terminal degree.
Minimum 5 years’ experience in higher education administration.
Minimum 3 years’ project management experience.
Minimum Competencies: (Skills, knowledge, and abilities.)
Excellent written and verbal communications skills.
Knowledge of and ability to use latest information technologies.
Proven ability to work effectively with faculty and staff in a collegial and tactful way.
Preferred Qualifications: (Education and experience)
At least eight years of relevant teaching or research experience in a similar role at this or another university.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Hiring is contingent upon eligibility to work in the United States.
Internal Number: 36571
About Northwestern University
Northwestern University is a major private research university with 12 academic divisions located on three campuses in Evanston, Chicago, and Education City in Doha, Qatar. We have approximately 2,500 full-time faculty members, 17,000 graduate and undergraduate students, and over 5,700 full and part-time staff. Northwestern University combines innovative teaching and pioneering research in a highly collaborative environment. It provides students and faculty exceptional opportunities for intellectual, personal and professional growth.