The Depression and Bipolar Support Alliance (DBSA) is the nation’s leading peer-focused mental health organization, whose mission is “to improve the lives of people living with mood disorders.”
DBSA national supports more than 500 support groups and over 200 local affiliate chapters, and reaches over four million individuals with support, educational resources, and tools to help individuals living with depression and bipolar disorder lead productive and fulfilling lives. Additionally, through our advocacy efforts we amplify peers’ voices and work towards systemic change in the delivery of mental health care.
Community—DBSA creates the opportunity for meaningful lives by compassionately engaging with individuals and providing peer-led support groups, educational materials, and wellness tools that focus on resiliency, achievement, creativity, and connection.
Inspiration—DBSA celebrates peers’ accomplishments, including those of the many talented, successful individuals recognized by the public for their contributions to the world.
Wisdom—DBSA advances learning through research and experience while promoting a transformative understanding of mental health through wide, timely dissemination of information about the latest treatments, wellness practices, and lived experiences.
Responsibility—DBSA advocates for the right of peers to choose their own paths to mental, emotional, and physical wellness while promoting structures and practices that advance whole health and accessible care for everyone.
Scope of Role
The Executive Assistant supports DBSA’s CEO in his work on internal and external relations; communications; and administration. The Executive Assistant position requires excellent organizational and project management skills, computer software and database experience, and the ability to communicate with a diverse array of constituencies. This position is full-time, 37.5 hours/week, non-exempt, with excellent benefits.
Duties & Responsibilities
Coordinate with DBSA management team and staff preparation materials in advance of external meetings involving CEO
Assist CEO with some contact via in person, phone, email or other written correspondence with external constituents, press, and internal staff on matters not requiring executive attention
Assist CEO with some contact with donors and contractors on matters not requiring executive attention
Assist CEO with some personal contact with Board members, Scientific Advisory Board members, and committee members on matters not requiring executive attention
Independently compose communications for CEO’s review
Create PowerPoint presentations for use by the CEO
Provide information about DBSA for general inquiries
Periodically handle sensitive or confidential information in a professional and discrete manner
Organizational and project management:
Work with Board of Directors and staff to prepare for all board and board committee meetings, including agenda & materials; logistics & communications; minutes preparation and other related assignments
Review CEO’s mail and incoming correspondence and make recommendation as to disposition, including responding to basic queries whenever possible
Manage CEO’s travel arrangements, coordinate itineraries and meeting preparation documents, maintain receipts for reimbursement
Maintain CEO’s calendar, correspondence, presentations, and time-sheets
Support organizational administrative tasks as assigned by CEO, including providing administrative support as needed to DBSA management team and staff
Serve as receptionist to those entering the office
Computer software and database management:
Manage database and rosters for board of directors, Scientific Advisory Board members and committee members
Create professional presentations, spreadsheets and other documents for senior-level volunteers and other constituents
Run reports, as needed, from organizational database
Input/edit data as required
These describe the general nature and level of work performed and are not to be construed as an exhaustive list of all duties that may be performed by a person in this position. The requirements of this position are subject to change with or without prior notice.
Any combination of education or experience providing the required skills and knowledge for successful performance would be qualifying. Typical qualifications would include:
Minimum of an Associate’s degree, additional education preferred; and
Two years of business experience preferred,
Knowledge of modern principles, practices, and methods of and business administration and technology
Ability to maintain confidentiality
Strong communication (verbal, written, listening), organizational, and interpersonal skills
Ability to balance, prioritize, and complete numerous projects simultaneously
Ability to work effectively with others in a team-oriented, fast-paced environment
Advanced expertise in and Microsoft programs including Word, Excel, and PowerPoint
Strong writing and proofing ability; Keen attention to details
Working knowledge of customer relationship programs; Raisers Edge a plus
Please send a cover letter and resume to email@example.com for consideration for this position.
Additional Salary Information: Salary commensurate with experience. DBSA offers generous time-off, holidays, 401K, medical, dental, vision, short and long term disability.
About Depression and Biploar Support Alliance
DBSA envisions wellness for people who live with depression and bipolar disorder. Because DBSA was created for and is led by individuals living with mood disorders, our vision, mission, and programming are always informed by the personal, lived experience of peers.