Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
This position is full-time and works approximately 40 hours per week.
Department Name/Job Location:
This position is in the Office of Medical Student Education. The position is located at the Becker Library. This position is for the Medical School Campus.
Supports the goals and objectives of the Office of Medical Student Education (OMSE) as a whole and provides a high level of service to teaching faculty, administrative staff, and students.� Under the general direction of the Director, this position is responsible for the day to day management and operation of the program unit.
PRIMARY DUTIES AND RESPONSIBILITIES:
Assists the OMSE Deans and Director on various education collaborations.
At the direction and in collaboration with the Director, oversees the administration and the day-to-day management and operation of the program unit.��
Serves as a liaison to the Associate Dean for Medical Student Education and principal liaison between students, faculty, staff, other departments, and/or external contacts on the day-to-day operational and administrative issues of the program unit; facilitates meetings, special projects, and problem resolution.� Manages all logistics and timelines. Ensures project and course work plans and deadlines are followed and met.�
Manages online course content via the learning management system (LMS).
Indirect supervision of program coordinators on multiple project tasks, including providing direction and guidance regarding procedures to be followed, prioritization, and timelines.�
Substantial contribution to the annual reviews of all program coordinators.
Directs multiple ongoing and ad hoc projects and committees related to OMSE initiatives.� These projects may require project management, benchmarking, literature reviews, meeting management (including agenda setting and creation of minutes).
Collects and analyzes data; prepares scheduled and special reports; maintains program/project records and statistical information when applicable.
Contributes outcome data for program assessment and LCME related projects and reports.
Attends regular department meetings, staff meetings, morning huddles and other meetings as assigned.
Perform miscellaneous job-related duties as assigned and assists as needed in the offices of OMSE and OE.
Bachelor's degree or 2 years of college and 5 years office experience required.
Ability to work independently in carrying out responsibilities delegated by Education Deans and Director, Office of Medical Student Education.
Exhibit a strong skillset in the area of attention to detail.
Demonstrate a student-centered approach to providing excellent quality of customer service to medical students.
Ability to adapt in a fast-paced and collaborative team environment while achieving goals and meeting deadlines.
Be able to work collaboratively within and outside the department with all levels of personnel, and to seek guidance when needed from colleagues.
Possess strong organizational and planning skills, time management skills, problem solving skills, and attention to detail while prioritizing multiple projects simultaneously/deadlines at once.
Strong interpersonal skills with the ability to maintain a positive work atmosphere by maintaining a professional, productive and positive manner with internal and external contacts.
Ability to supervise the completion of tasks/projects that contribute substantively to the achievement of OMSE goals.
Be self-directed and work with minimal supervision.
Excellent written and oral communication.
Must be proficient in Microsoft Word, Excel, PowerPoint.
The hiring range for this position is $44,054 - $56,139 annually.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. Current employees applying for a new position within the university may be subject to this requirement. The screenings will include a criminal background check and, as applicable for the position, other background checks, drug screen, employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.