This role serves as a senior advisor to the Dean with responsibility across the School of Medicine (SOM). The Chief of Staff works with the executive, academic and clinical leadership of the school, representing the Dean as requested, providing advice, input, and direction for the operations of the Dean’s office and strategic initiatives. This position serves as a single point of contact to address issues brought to the Dean and works to find efficient and appropriate resolutions. The position requires strong organizational, operational and management skills, including strategic planning, project management and group engagement.
Provide direction and support to the Dean in a senior advisor capacity
Advise the Dean regarding emerging and ongoing Hopkins projects, local and national issues, themes and trends which may ultimately impact JHU and JHM
Communicate with leadership teams and advise the Dean regarding important developments.
Advise the Dean on strategic decisions, sensitive issues, and long-range planning.
Under the Dean’s direction, develop and support a culture of continuous quality-improvement, shared efficiencies and professionalism within the SOM.
Support the Dean in developing goals and priorities for the School; ensure a unified understanding of and progress toward those goals and priorities by the Dean’s senior leadership team and across the school
Interface with senior leadership or others on matters of importance on behalf of the Dean or in his absence; serve as a “go to” person for vice deans and their teams, and other direct reports including department directors
Strategize with the Dean and other senior leadership on institutional planning, policy development, and problem resolution; ensure implementation plans are effectively communicated and managed.
Advise the Dean on invitations, speaking engagements and professional commitments
Serve as a strategic liaison to internal and external constituencies and committees, representing the Dean where appropriate
Handle other appropriate business matters as assigned by the Dean
Serve as Secretary to the Advisory Board of the Medical Faculty
Serve as Secretary to the Agenda Committee of the Advisory Board of the Medical Faculty
Work with the Dean to develop topics for the JHM Board and Executive Committee meetings
Work with the Dean to determine issues to be addressed in issue-based letters to the trustees
Review and assist with shaping speakers’ presentations for the JHM Board/Executive Committees, aligning them with JHM’s mission and strategic plan and working to foster meaningful discussions about these topics/issues
Prepare talking points for the JHM CEO in preparation of JHM full Board/Executive Committee meetings
Develop and oversee the management of the 3.1 committee agenda. As a member of the committee, anticipate and identify opportunities, issues and organizational strategic priorities requiring leadership input and provides expertise to critically evaluate each decision.
At the request of the Dean, lead ad hoc project teams and takes responsibility for follow-up and outcomes
Provide coordination and support for assigned projects
Prepare or review business plans in connection with assigned projects
Accountable for the executive office functions of the Office of the Dean/CEO and Office of Vice Deans including: finance, human resources, talent management, IT, facilities, department reviews, director reappointments, leadership recruitments and onboarding, events, leadership retreats, nominations for awards & prizes.
In partnership with the Secretary to the JHM Board (officer), accountable for the oversight of the JHM Board Office and its related activities, content, communications and committee processes.
Responsible for reviewing and approving SOM announcements
Troubleshoot and respond to issues and concerns brought to the Office of the Dean/CEO
Lead the recruitment and onboarding of department directors and SOM leadership and contribute to the process for JHM leadership
Community Relations Support:
Serve as member of the annual MLK, Jr. Commemoration program
Serve as member of the Committee to select the MLK Jr. Community Service Awardees
Collaborate with Governmental Relations on community related projects
The SOM Dean Chief of Staff reports to the Dean
The JHM Board Manager, Executive Communications Administrator, Executive Operations Manager, and Dean/CEO Administrative Specialist reports directly to the SOM Dean Chief of Staff
The SOM Dean Chief of Staff coordinates Board matters with the Secretary to the JHM Board
SOM COS coordinates with the JHM COS
Bachelor’s degree required, related master’s degree preferred
At least five years of relevant work experience; at least 7 years of experience in higher education or related organizations strongly preferred
Excellent written and verbal communication skills
Experience working with higher education institutions and executive management
Ability to identify and analyze a variety of issues and problems, make recommendations, and/or take action to resolve them
Must exhibit an understanding of the importance of personal integrity
Demonstrated ability to work independently, exercise discretion and mature judgment, and manage multiple priorities at once
Demonstrated supervisory skills and ability to effectively motivate and engage others
Must be a self-starter, creative and imaginative
Demonstrated adaptability to meet changing demands. Must be flexible and available to leadership, faculty and staff on an as-needed basis
Demonstrated ability to address/resolve difficult multi-faceted problems
Ability to work independently with authority and minimal supervision
Ability to maintain confidences and interact with discretion when needed, while operating in a tactful and professional manner at all times
Ability to develop and maintain sound professional relationships among superiors, subordinates and peers, exhibiting approachability to address issues as they arise
Classified Title: Chief of Staff Working Title: SOM Chief of Staff Starting Salary Range: Commensurate with experience Employee group: Full-time Schedule: Monday - Friday, 8:30 -5:00 Exempt Status: Exempt Location: SOM East Baltimore Department name: SOM Office of the Dean Personnel area: School of Medicine
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at email@example.com. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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