Academic Scheduling Process Coordinator - $40,000-$53,000 DOQ
The Academic Scheduling Process Coordinator will coordinate central academic scheduling processes and will serve as lead scheduler for classroom assignments for academic classes and final exams. Additionally, this position will coordinate the academic scheduling workflow for room change requests and class updates. This position will also perform Astra Academic reporting maintenance, run PeopleSoft queries, and provide general department support to the Office of Classroom Management (OCM).
Serve as process coordinator for class scheduling: (60%)
Accurately enter data in PeopleSoft schedule of classes’ panels.
Monitor the unplaced class list and schedules classes using Astra Schedule.
Monitor firstname.lastname@example.org account and coordinate request workflow.
Coordinate workflow of class schedule changes.
Assign classrooms for class scheduling maximizing room utilization.
Run and process automated PeopleSoft Schedule Query and Astra Schedule reports daily.
Lead the final exams scheduling and communication processes.
Provide option to/and enforce University policies with academic departments requesting post-enrollment class schedule changes.
Perform academic production calendar maintenance and communication: (15%)
Coordinate processes related to the scheduling production calendar.
Act as process owner for scheduling automated workflow; ongoing workflow maintenance, reporting, daily operations.
Coordinate central data clean-up efforts before batch optimizations.
Create content for regular Scheduling Update e-newsletters.
Coordinate creation of content and logistics for annual Scheduling U workshop series.
Demonstrate good judgment, sound decision-making, and professional expertise in support of OCM’s departmental scheduling software objectives.
Support organization process documentation: (15%)
Collaborate with others to gather, analyze, and document business requirements across OCM and ASR.
Prepare operational and procedural documentation to assist in unit efficiency.
Make recommendations for business process improvements and assist in creating change implementation plans as needed.
Maintain departmental process and procedure documentation.
Assist customers requesting space for meeting and events: (10%)
Provide back-up support to event scheduling in general purpose learning spaces.
Respond in helpful and courteous manner, demonstrating good listening and comprehension skills.
Accurately explain and enforce classroom and study space reservation policies.
Act as a resource to staff in use of scheduling system (Astra Schedule).
Solve room scheduling problems promptly.
Maintain knowledge about the University, its academic programs, and the diverse organizations using general purpose classrooms.
**This AFSCME Clerical position offers the following benefits:
MN State Retirement System (MSRS) pension plan - tax deferred.
13 paid vacation days per year (starting accrual rate), in addition to 13 paid sick days and 11 paid holidays.
Reduced tuition opportunities covering 75% - 100% of eligible tuition.
Excellent and affordable health care benefits.
Wellness program with opportunity to earn lower health care rates.
Free basic life insurance benefit (115% base salary, $200,000 maximum).
*Some benefits depend on percent-time appointment
High school diploma/GE and five years related experience to include project management. Coursework in a related field may substitute for some years of experience.
Experience should include one year of academic scheduling.
Experience with Ad Astra or other scheduling program.
Experience with PeopleSoft.
Excellent written and oral communication skills.
Demonstrated ability to meet deadlines, prioritize tasks, and work independently.
Familiarity with University of Minnesota-Twin Cities and its policies and procedures.
Internal Number: 331643
About University of Minnesota, Twin Cities
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.