The Associate Director of Career Services is responsible for managing employer recruitment, cultivating and maintaining effective employer relations, developing and managing various programs, and creating marketing strategies through social media and other venues. The Associate Director serves as the initial point of contact for employers seeking to recruit HMC undergraduate students for employment or internships. The Associate Director is also responsible for providing career-related advising to students and alumni which includes, but is not limited to, graduate school, job and internship advisement. The Associate Director, Program/Employer Relations Manager, and Director are responsible for executing revenue-generating programs and bringing an amount that is determined annually. In performing the duties and responsibilities of this position, the Associate Director is supported by the Program/Employer Relations Manager and works with and under the general direction of the Director of Career Services.
About Harvey Mudd College:
Located in the heart of Claremont, California, 35 miles east of Los Angeles, Harvey Mudd College is a highly selective undergraduate liberal arts college offering degrees in science, technology, engineering and mathematics. HMC enrolls about 800 students and is a member of The Claremont Colleges, which comprises five undergraduate colleges and two graduate institutions. According to students, professors, and alumni, what makes Harvey Mudd distinctive is its collaborative, cross-disciplinary nature. The working environment is built on collaborative relationships between and among all members of the campus community and a deep commitment to the College’s mission to educate students “so that they may assume leadership in their fields with a clear understanding of the impact of their work on society.”
DUTIES AND RESPONSIBILITIES
EMPLOYER AND GRADUATE SCHOOL RELATIONS & ON-CAMPUS RECRUITING
Manage/direct the campus recruitment program and employer outreach/relations.
Act as primary liaison with organization representatives for pre- and post-graduate opportunities.
Maintain ongoing relationships with current recruiters and continually expand the recruitment program for full-time employment and internship opportunities.
Expand and enhance relationships with graduate school admission representatives to facilitate graduate school knowledge and placement.
Cultivate new employer relationships and revenue-generating recruiting activities.
Advise employers on comprehensive marketing strategies appropriateness of employer expectations, on-campus recruiting processes, and policies regarding salary negotiations.
In conjunction with the Director, design outreach strategies and create ongoing materials needed to expand the recruiting program.
Manage the Claremont Colleges career management system Handshake; provide training for students, staff/faculty, and employers on the use of system.
Initiate and enforce agreed upon 7C recruiting policies.
Collaborate with other Claremont Colleges regarding use of Handshake by attending monthly meetings to have consistency on the career management system.
Facilitate the inclusion of new contacts into the career management system.
Organize the annual recruiting calendar, including scheduling dates for employer/graduate school information sessions, interviews, and other events.
Organize and coordinate special events and programs related to recruitment.
Join employers and graduate school representatives for lunch/dinner recruiting events; ensure they have everything needed for their recruiting sessions.
Work closely with Program/Employer Relations Manager to manage on- and off-campus recruiting program details; oversee the scheduling of rooms for interviews/events.
Create and generate a range of recruiting reports.
Collect, analyze and present statistical information on recruiting efforts of the Office of Career Services to the college and the public.
Provide information and various reports for employers, administration, faculty and other key offices of the college regarding career services.
Conduct surveys of employers and students (i.e., about the quality of recruiting or career fair experience and develop strategies and recommendations for improvement/modifications in response to feedback).
Participate in the post-graduate survey activities in order to prepare the annual Impact Report.
Maintain communication with Alumni and Parent Relations and Corporate Relations about alumni and employer engagement.
Manage career fair budgets and revenue; monitor spending, payments, and follow-up with recruiters when needed.
Track job market demand, use of career services, trends in recruiting, job-offer data, and hiring results for students in various academic majors.
Oversee the Program/Employer Relations Manager’s work on the career fairs, which includes working with Facilities and Maintenance and catering to plan logistics of fairs including set-up and execution of the event.
Solicit organizations through different methods such as posting to NACE/MPACE, etc. to ensure career fairs are well-attended by employers and students.
Conceptualize and execute career education programs on an annual basis.
Contact a variety of professionals to participate in career education and student development programming.
Organize various networking events including pre-fair mixers, speed networking nights, industry panels, and other small- and large-scale events.
Outreach to targeted employers for treks; coordinate all the logistics to run the program between the departments and the employers.
Attend professional conferences and benchmark with other institutions to gather ideas for new and innovative programming.
Determine the initial career services that are needed and make referrals as appropriate during appointments and walk-in visits.
Provide career and/or graduate school advising; help students connect with appropriate resources.
Help students formulate a career plan of action; show students how to prepare written materials and provide feedback on those materials such as resumes, cover letters, graduate school essays, personal statements, and various application materials.
Conduct mock interviews to assist student for interview preparation.
Maintain up-to-date and relevant resources to assist students in their search for career/education related information.
Record notes with students in career management system.
Keep career education workshop materials relevant and update accordingly.
Oversee all digital and social media marketing for the career center.
Develop a marketing strategy for all events and programs; design graphically appealing materials to provide information to students on pre- and post-graduate opportunities.
Manage and update the OCS webpage as well as any future redesign; manage weekly newsletter that is sent to all students and features opportunities by major
With the assistance from the Program/Employer Relations Manager, publicize recruiting events and opportunities via listservs, student groups, and academic departments.
Act as the secondary liaison with the Office of Alumni and Parent Relations and Corporate Relations.
Manage the Office of Career Services in the Director’s absence; supervise the Program/Employer Relations Manager in absence of Director.
Train and supervise student employees and oversee schedules.
Play key role in identifying and evaluating commercial software appropriate for use in career management and recruitment; suggest improvements or modifications to office procedures to enable effective use of computer applications.
Stay up-to-date on recruitment and employment trends and laws.
Attend relevant conferences and webinars for professional development.
Other duties as assigned.
REQUIRED QUALIFICATIONS AND EXPERIENCE
Required: Master’s Degree in Student Personnel, Counseling, Higher Education, or Business or 5 years of relevant professional experience
Minimum 5 years of proven work experience in career services, career development, student affairs in higher education, human resources recruiting, or a closely related field. Experience advising students on career-related topics.
Required Knowledge, Skills, & Abilities
Demonstrated knowledge and value for diversity and inclusion
Knowledge of job search tools and the job search process
Some knowledge of the STEM liberal arts curriculum and the ability to work with students seeking careers in these fields
Excellent interpersonal, oral and written skills, and presentation skills
Ability to think creatively and identify innovative solutions
Ability to work and collaborate with diverse groups and constituents including students, alumni, faculty, administrators, parents, and employers; must be outgoing and good at networking
Excellent team orientation and ability to work with staff on variety of projects
Ability to manage high level of email correspondence
Experience in the conceptualization and design of career planning publications, including marketing flyers, brochures, and other publications
Computer proficiency and demonstrated experience in the use of technology in career services operations
Marketing and data management skills
Ability to exercise good judgment with limited guidance
Ability to advise employers tactfully on appropriateness of professional behavior and marketing strategies
Demonstrated professional demeanor at all times, and especially when multi-tasking and being required to enforce policy
Strong attention to detail and the ability to remain organized despite frequent interruptions is essential
Ability and willingness to travel out-of-town for professional conferences and employer relations
Some supervisory experience
Computer or Technical Skills
Must be very comfortable with technology, recruiting systems/ databases, and project management software
Advanced or expert in Microsoft Word, Excel, and PowerPoint
Experience with Handshake career management system
Experience with LinkedIn, Facebook, Instagram, and YouTube
Proficient in graphic design tools
Normal physical job functions performed within a standard office environment and include reaching, grasping, talking, hearing, seeing and repetitive motions. May occasionally lift/push/pull items up to 15 lbs.
Employment Category: Regular, full-time
This position requires applicants to submit both a resume and a cover letter to be fully considered for this opportunity.
Please visit www.hmc.edu/employment to view a complete job description for this position and obtain information about how to submit an application. Information about HMC’s competitive benefits package is available at www.hmc.edu/hrbenefits.
Deadline to apply:
Position will remain open until filled.
This job description defines the essential job duties of the position. Harvey Mudd College expects that employees hired for this position can perform the essential functions of the job without imposing risk of substantial harm to the health or safety of themselves or others. It may also include marginal functions, generally defined within Title I of the Americans with Disabilities Act.
Regular employment at the College is for no specified period of time; conditions and status of employment (hours, pay, title, duties, etc.) are subject to change at any time. Employment is at-will and employees, and likewise the College, are free to end the employment relationship at any time, for any reason, with or without notice or cause, unless otherwise prohibited by law.
The Claremont Colleges, a consortium of five undergraduate liberal arts colleges, two graduate institutions, and Claremont University Consortium, which provides shared institutional support services, is reminiscent of the Oxford-Cambridge model. The undergraduate colleges include Pomona College, Scripps College, Claremont McKenna College, Harvey Mudd College, and Pitzer College. The two graduate institutions include Claremont Graduate University and Keck Graduate Institute.