Berkeley Lab's Energy Analysis and Environment Impacts (EAEI) Division has an opening for an Administrator to join their Operations Team!
In this role, you will perform high-level administrative and project management functions and be responsible for planning, organizing, coordinating, and executing administrative support services for all assigned research programs.
What You Will Do:
Serve as main point of contact for the research program logistics, provide excellent customer service to management, staff, guests, research partners and others; communicate effectively and transparently with internal and external service providers.
Manage complex calendars for program events and deliverables, independently determining scheduling priorities and keeping program management informed.
Develop, maintain, and use project management and tracking tools to monitor and track action items, deadlines, and deliverables, including the coordination of program status communication to sponsors.
Work with program management and other staff to coordinate processes and procedures for managing subcontract requisitions.
Provide support during offsite events and high-profile meetings.
Partner with HR to facilitate the interview and hiring process of new program staff.
What is Required:
A minimum of 4 years of relevant experience providing high-level administrative support.
Excellent oral, written, and interpersonal communication skills with the ability to use tact, diplomacy, and discretion when dealing with sensitive or confidential issues.
Advanced written communication skills, including the ability to compose, proofread, and format professional emails, letters, memos, summaries, reports, and other documents for various internal and external audiences.
Superior customer service skills and the ability to build and maintain professional and respectful working relationships at all levels.
Strong organizational skills, including the ability to track multiple projects and deadlines and to proactively manage and anticipate needs.
Proficiency in a wide range of software applications, including Adobe Acrobat, Microsoft Office Suite (Excel, Word, PowerPoint), and Google Applications.
What We Desire:
Knowledge of LBNL administrative systems and policies, including requisition/procurement (including subcontracts), events, report coordination, travel, and financial management.
The posting shall remain open until the position is filled.
This is a full time, M-F, exempt from overtime pay (monthly paid), career appointment.
Salary is commensurate with experience.
This position may be subject to a background check. Any convictions will be evaluated to determine if they directly relate to the responsibilities and requirements of the position. Having a conviction history will not automatically disqualify an applicant from being considered for employment.
Work will be primarily performed at Lawrence Berkeley National Lab, 1 Cyclotron Road, Berkeley, CA.
Learn About Us:
Berkeley Lab (LBNL) addresses the world's most urgent scientific challenges by advancing sustainable energy, protecting human health, creating new materials, and revealing the origin and fate of the universe. Founded in 1931, Berkeley Lab's scientific expertise has been recognized with 13 Nobel prizes. The University of California manages Berkeley Lab for the U.S. Department of Energy's Office of Science.
Working at Berkeley Lab has many rewards including a competitive compensation program, excellent health and welfare programs, a retirement program that is second to none, and outstanding development opportunities. To view information about the many rewards that are offered at Berkeley Lab- Click Here.
Equal Employment Opportunity: Berkeley Lab is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. Berkeley Lab is in compliance with the Pay Transparency Nondiscrimination Provision under 41 CFR 60-1.4. Click here to view the poster and supplement: "Equal Employment Opportunity is the Law."
Internal Number: 87492
About Lawrence Berkeley National Laboratory
In the world of science, Lawrence Berkeley National Laboratory (Berkeley Lab) is synonymous with excellence. Thirteen scientists associated with Berkeley Lab have won the Nobel Prize. Fifty-seven Lab scientists are members of the National Academy of Sciences (NAS), one of the highest honors for a scientist in the United States. Thirteen of our scientists have won the National Medal of Science, our nation's highest award for lifetime achievement in fields of scientific research. Eighteen of our engineers have been elected to the National Academy of Engineering, and three of our scientists have been elected into the Institute of Medicine. In addition, Berkeley Lab has trained thousands of university science and engineering students who are advancing technological innovations across the nation and around the world. Berkeley Lab is a member of the national laboratory system supported by the U.S. Department of Energy through its Office of Science. It is managed by the University of California (UC) and is charged with conducting unclassified research across a wide range of scientific disciplines. Located on a 200-acre site in the hills above the UC Berkeley campus that offers spectacular... views of the San Francisco Bay, Berkeley Lab employs approximately 4,200 scientists, engineers, support staff and students. Its budget for 2011 is $735 million, with an additional $101 million in funding from the American Recovery and Reinvestment Act, for a total of $836 million. A recent study estimates the Laboratory's overall economic impact through direct, indirect and induced spending on the nine counties that make up the San Francisco Bay Area to be nearly $700 million annually. The Lab was also responsible for creating 5,600 jobs locally and 12,000 nationally. The overall economic impact on the national economy is estimated at $1.6 billion a year. Technologies developed at Berkeley Lab have generated billions of dollars in revenues, and thousands of jobs. Savings as a result of Berkeley Lab developments in lighting and windows, and other energy-efficient technologies, have also been in the billions of dollars. Berkeley Lab was founded in 1931 by Ernest Orlando Lawrence, a UC Berkeley physicist who won the 1939 Nobel Prize in physics for his invention of the cyclotron, a circular particle accelerator that opened the door to high-energy physics. It was Lawrence's belief that scientific research is best done through teams of individuals with different fields of expertise, working together. His teamwork concept is a Berkeley Lab legacy that continues today.