Chapin Hall is an independent policy research center at the University of Chicago that provides public and private decision-makers with rigorous research and achievable solutions to support them in improving the lives of children, families, and communities. Chapin Hall partners with policymakers, practitioners, and philanthropists at the forefront of research and policy development by applying a unique blend of scientific research, real-world experience, and policy expertise to construct actionable information, practical tools, and, ultimately, positive change for children, youth, and families. Established in 1985, Chapin Hall's areas of research include child welfare systems, community capacity to support children and families, and youth homelessness. For more information about Chapin Hall, visit www.chapinhall.org or @Chapin_Hall.
Chapin Hall Center for Children at the University of Chicago is seeking a highly motivated individual to join its Research Administration and Compliance (RAC) team. This position is responsible for administration of pre-award grant activities as well as select post-award activities and will contribute to the effectiveness of the RAC function through goal planning and implementation and process improvement efforts.
This position reports directly to the Director of Financial Operations.
The primary responsibilities of the position include the following pre-award, post-award, and general research administration and contracts operations:
Serve as a principal liaison for all pre-award related activities, providing and coordinating centralized administrative support to Principal Investigators (PIs) seeking outside funding for sponsored projects
Read proposal guidelines and collect, compose and/or prepare components of proposal submissions
Interact with funding agencies to clarify guidelines, requirements, etc.
Assist in developing proposal documents; proposal budgets, and routing documents in partnership with PIs
Review, prepare and submit grant proposals, to various funding agencies including federal, state, and local entities, and foundations
Manage proposal timelines, ensuring appropriate reviews and approvals of proposal materials are secured and that submissions occur by the application deadlines
Review grant applications prior to submission and ensures that all sponsor guidelines are met.
Help ensure pre-award activities adhere to applicable internal and external compliance measures, rules, and regulations, working in partnership with the Counsel-Contracts and Compliance
Assist with the transition of awarded projects from Pre-award to Post-award in an organized and collaborative process
Manage sponsor-specific organizational and individual system registrations, IDs, etc.
Maintain pre-award information in administrative database
Maintain organization access to Grants.gov.
Renew organization’s SAM (System for Award management) status annually.
Serve as a resource to the organization’s post-award account administrators; ensure award activities and spending adhere to award terms and conditions; and assist management of post award activities such as award processing, fund monitoring, financial reporting, and financial reconciliation
Support development and continuous improvement of the grants management process
Develop information resources for PIs related to funding sources, project management tools, and training options and communicate to researchers via email and staff website
Performs additional duties as assigned
Education & Experience
Bachelor’s degree required with a minimum of three years of experience with the development and implementation of proposal, grants, and contracts management processes.
Prior experience in a nonprofit setting preferred
Familiarity with federal and major non-federal grant and contract policies preferred.
Ability to work under pressure and adjust for additional hours required, as necessary
Strong writing skills. Ability to write clearly, accurately, concisely and professionally in all correspondence and documentation
Exceptional organizational skills. Ability to manage deadlines and identify priorities in a fast-paced, results-oriented work environment
Strong analytical skills, including an ability to synthesize information and data and communicate conclusions effectively
Strong verbal communication and interpersonal skills; ability to work collaboratively with diverse internal colleagues and serve as a positive representative to external partners
Strong attention to detail, particularly with regard to funder specifications and deadlines
Capacity to work on and complete tasks and projects independently
Flexibility and ability to handle multiple, concurrent tasks required
Ability to exercise sound judgment, discretion, and tact, especially in sensitive and confidential matters
High proficiency and fluency in Microsoft Office applications required
MINIMUM PHYSICAL REQUIREMENTS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Must be able to remain in a stationary position for extended periods of time.
Must be able to operate a computer extensively for four (4) or more hours per day.
Pre-employment background checks are required for all Chapin Hall at the University of Chicago positions.
Formal expressions of interest are accepted online only. A cover letter, resume, and reference contact information are required to be considered for this position.
Individuals in need of reasonable accommodations to complete the application process should contact Human Resources by calling (773) 256-5157, or by sending an email to firstname.lastname@example.org.
Chapin Hall at the University of Chicago is an Affirmative Action, Equal Opportunity Employer that values and actively seeks diversity in its workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, status as an individual with disability, age, protected veteran status, or any other status protected by law.