A cover letter and resume are required for full consideration.
The Hoover Institution at Stanford University is seeking qualified candidates for the full-time career track position of Description Services Manager for the Hoover Institution Library & Archives. About Stanford University's Hoover Institution: The Hoover Institution on War, Revolution, and Peace is a public policy research center devoted to the advanced study of economics, politics, history, and political economyboth domestic and foreignas well as international affairs.
Founded in 1919 by Herbert Hoover before he became the thirty-first president of the United States, the Institution began as a repository of historical material gathered at the end of World War I. The library and archives have grown to be among the largest private repositories of documents on twentieth-century political and economic history. Over time the Institution expanded its mission from collecting archival material to conducting advanced research on contemporary history and economics and applying this scholarship to current public policy challenges.
With its eminent scholars and world-renowned library and archives, the Hoover Institution seeks to improve the human condition by advancing ideas that promote economic opportunity and prosperity while securing and safeguarding peace for America and all humanity.
The Description Services Manager supervises a team of archivists, librarians, staff, and students completing the accessioning, appraisal, arrangement, and description for all formats of material held in the Hoover Institution Library & Archives including manuscripts, records, photographs, born digital material, newspapers, maps, books, posters, audio, film, microfilm, fine art, objects, and other materials.
An essential contributor to the Hoover Library & Archives' Digital First/Virtual Library initiative, the successful candidate will have substantive knowledge and experience describing personal papers, organizational records, and rare published materials to promote discovery and access for the Hoover Institution's multi-lingual cultural heritage materials.
Responsible for leading the program of archival arrangement and description and cataloging projects in multiple formats
Responsible for supervising a team of archivists, librarians, support staff, and student assistants.
Establishes policy standards for accessioning, arrangement, and description of collection materials, updating manuals, best practices, and guidelines.
Takes a leadership role in the development of a uniform description environment across the Hoover Institution Library & Archives.
Works across functional teams to plan and prioritize projects.
Leads, hires, coaches, trains, and evaluates performance of staff; assigns and prioritizes workloads, sets deadlines, and reviews work for quality and timeliness.
Coordinates appraisal and reappraisal decisions for collection materials according to the collection development policy, in conjunction with subject specialists and curators.
Serves as the unit's expert on DACS, EAD, and other relevant schema and software tools, such as ArchivesSpace, that assist in appraisal, organization/arrangement, and description of collections.
Assesses materials for conservation needs in conjunction with conservation staff.
Collects and maintains statistics, reports, and other metrics to assess and improve functions.
May oversee selected acquisitions and accessioning workflows.
May assist with staffing the public services reference desk.
Participates in relevant professional and outreach activities.
* Other duties may also be assigned. MINIMUM REQUIREMENTS:
Education & Experience:
Master's degree from an ALA-accredited library school or equivalent accredited degree, or a master's degree in a related discipline in the humanities or social sciences with formal training in archival theory and practice.
Two or more years of relevant experience required, with a preference for three to five years of relevant work experience. Relevant experience should include responsibility for staff supervision and/or the management of archival workflows.
Knowledge, Skills, and Abilities:
Demonstrated knowledge of accessioning, appraisal, cataloging, arrangement, and description of archival materials and rare published materials in multiple formats.
Demonstrated supervisory skills with the ability to manage heavy and complex workloads using considerable judgment and initiative.
Strong program management skills with the flexibility to adjust to frequent changes and reprioritizations.
Experience using and managing an archival collection or content management system.
Demonstrated experience in applying, or supervising the application of, current archival and special collections descriptive practices and principles, including DACS, DCRM(MSS) and/or RDA.
Familiarity with LCSH and controlled access point frameworks, with the ability to learn relevant vocabularies and emerging linked data practices.
Demonstrated experience utilizing EAD. Familiarity with MARC and ability to learn other metadata standards such as Dublin Core, MODS and METS/ALTO.
Experience with, or ability to learn XML and other machine actionable languages and linked data principles and standards.
Experience with, or ability to learn, digital collections processing, data migration, and/or digital curation.
Excellent analytical and problem solving skills combined with attention to detail for complex, detail-oriented work.
Ability to be organized, productive, and effective in a dynamic environment, with the capacity to engage with others to identify challenges and opportunities.
Excellent written, verbal, analytical, organizational, and interpersonal skills required.
Strong preference for a working knowledge of at least one non-English language; other additional languages desirable.
Broad knowledge of library and archival repository functions, services, and requirements.
Successful applicant may be asked to apply for US national security clearance to assist the Stanford University Facility Security Officer in administering classified materials.
Certifications and Licenses:
Constantly sit, perform desk-based computer tasks.
Work with books and in places that may be dusty.
Frequently twist/bend/stoop/squat, grasps lightly/fine manipulation, grasp forcefully, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
Occasionally stand/walk, reach/work above shoulders, writing by hand, kneel/crawl, climb (ladders, scaffolds, or other).
Rarely use a telephone, operate hand controls.
Must be able to push and maneuver a fully-loaded cart weighing up to 650 pounds that requires an initial push force up to 50 pounds. Ability to lift 40 pound boxes or bundles.
*Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
May work in confined spaces and at heights 4-10 feet; be exposed to dust and mold; work extended hours, evenings and weekends.
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients as well as with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
The Hoover Institution at Stanford University is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law. Additional Information
Location: Hoover Institution, Stanford, California, United States Schedule: Classification Level:
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
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Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains dedicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 9000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu. Stanford University is an ...equal opportunity employer and is committed to increasing the diversity of its faculty. It welcomes nominations of and applications from women, members of minority groups, protected veterans and individuals with disabilities, as well as from others who would bring additional dimensions to the university’s research, teaching and clinical missions.