DePaul University is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, national origin, age, marital status, physical or mental disability, protected veteran status, genetic information or any other legally protected status, in accordance with applicable federal, state and local EEO laws.
Job Title Sr. Specialist, Grants & Contracts Job ID 3584 Location Lincoln Park Campus Full/Part Time Full-Time Regular/Temporary Regular
At DePaul University, we are looking for candidates who want to join us in our mission to provide access to education for all. Successful candidates welcome ideas and perspectives from colleagues and students representing a wide variety of cultures, backgrounds, religious beliefs, and experiences. We seek collaborative, open-minded and hard working professionals to work in a real world urban learning environment. Are you exceptional, yet modest and open to challenges? We seek achievers and leaders that want to bring their passion and skills to our well-respected community of approachable colleagues. Build your career with us.
This position will guide and assist principal investigators (PI), administrators, and staff across the University with all phases of the pre-award grant process, from identification of appropriate funding sources through proposal review and submission. Sponsored proposal activity averages $100 million per year
Responsibilities & Duties
Supports the development and revision of complex proposals that involve technical challenges such as extensive collaboration across colleges; significant cost sharing, especially from third parties; and multiple partnerships requiring a number of subcontracts.
In staffing such proposals, provides expertise in deadline-orientated project management that includes establishing timelimes, roles and responsibilities, and communication channels, leading to timely and successful proposal completion.
Communicates extensively with external partners, providing expert guidance in the preparation of subcontract proposals and the documentation of third-party cost sharing commitments.
Consults with program/grants officers at funding agencies to resolve questions as they arise, and involves other DePaul offices and experts, as needed, to resolve issues and facilitate proposal development.
Develops the project budget in consultation with the PI, and completes routing forms, as needed.
Supports the PI in responding to sponsor queries on submitted proposals and preparing budget revisons and just-in-time information, as requested by the sponsor, as well as supplemental funding requests as requested by the PI.
Drawing on an extensive knowledge of university policies, sponsor guidelines, and federal regulations, performs detailed technical reviews of complex proposals to identify those areas that need to be revised prior to proposal submission.
In consultation with the PI, reworks proposals to address problem areas, with a focus on obtaining optimum conditions for both the University and the PI.
After reviews and revisions are completed, coordinates the process of institutional review and approval with academic and or administrative units as dictated by each proposal.
Serves as AOR, approving and submitting proposals to agency's on behalf of the University, submission, and establishes an electronic record of the submission in PeopleSoft Grants.
In the case of Advancement submissions (private foundations/corporations), releases institutionally approved submissions to Advancement for transmital to funding agencies.
Conducts specialized searches of funding opportunities at the request of PIs, centers and institutes, and colleges, resulting in annotated lists of opportunities that reflect a broad knowledge of grant programs at federal and state agencies.
Updates ORS PreAward website and diseminates information on select funding opportunities to University clientele monthly.
Working with the PI, Office of the General Counsel, and other DePaul offices such as Restricted Accounting and Risk Management, coordinates review of proposed grant/contract agreements and negotiates proposed changes on behalf of the PI and the university, resulting in a proposal submission with optimal contract terms and conditions in areas such as intellectual property; payment terms; reporting requirements; and risk management.
Maintains a mastery of grant policies and procedures--especially those that pertain to proposal development and submisison--at a wide range of federal, state, municipal, and private/non-profit agencies and public charities.
Performs other duties as assigned.
Education & Experience
5+ years of experinence in grants administration, with a focus on responsiblities comparable to the ones listed above.
Established record of success as a Grants and Contracts Specialist, or in a similar position.
Demonstrated ability to develop complex proposal budgets.
Experience working in a university setting.
No direct supervisory duties, but assists other PreAward Grants and Contract Specialists and ORS Office Assistant on an as needed basis.
During proposal review, this position will ensure grant administrative and fiscal compliance with both external funding agencies and internal DePaul policies and procedures.
Sponsored project proposal activity averages $100 million per year.
Position is integral to insuring budgets for federal and private submissions are adequately costed and University sharing of costs for research, service and education projects is not under or overstated.
This position formally endorses proposals to external agencies as the institutional AOR( Authorized Organizational Representative), and represents the University in preaward negotiations with funding agency officials.
Other Skills & Abilities Reqd
Excellent organizational skills and extensive experience coordinating a variety of activities in a timely, prioritized manner.
Demonstrated ability to attend carefully to detail while under time pressure.
Excellent organizational, writing, analytic, verbal and written communication skills.
Mastery of Microsoft Office suite (i.e. Microsoft Word and Excel).
Mastery of federal and non-federal funding agency policies and procedures (e.g., OMB Uniform Guidance, and NSF, NIH, ARI, AFOSR, ONR, NCPS and DED Grants Policy Manuals).
Knowledge of research and financial compliance issues, including human subjects, animal care, conflict of interest, intellectual property, export controls, and cost sharing.
Demonstrated ability to work effectively and collegially in a fast-paced, deadline-driven environment.
Demonstrated ability to make decisions, be self-motivated, and work independently.
Demonstrated ability to handle large, complex proposals with a minimum of supervision.
Ability to handle confidential information with discretion.
Skilled in editing written materials on scientific and technical subject matter to create concise, logical, and grammatically correct prose and to prepare electronic proposal submissions for a variety of submission systems (Grants.gov, Fastlane, Proposal Central, eRA Commons, NSPIRES, BRAP, Bonfire, NSA).
Demonstrated ability to conduct advanced database and internet searches.
Facility with the use of enterprise software such as Peoplesoft.
Ability to travel between Loop and Lincoln Park campuses.
Ability to work at a computer for long periods of time daily.
You may upload other attachments (Transcripts, Portfolios, Writing samples) in the “My Activities” tab of your profile.
Demonstrated ability to handle unscheduled urgent requests and multiple requests at one time working with several schedules and deadlines.
Working hours vary with proposal deadlines and volume.
Salary & Benefits Package: DePaul offers a comprehensive package including competitive pay and benefits to attract and retain the best talent in order to further the University's mission. For more information, please visit the following pages: Full Benefits Part-Time Benefits
Required Background Check: Employment at
Internal Number: 111687212
About DePaul University
At DePaul University, we are looking for candidates who want to join us in our mission to provide access to education for all. Successful candidates welcome ideas and perspectives from colleagues and students representing a wide variety of cultures, backgrounds, religious beliefs, and experiences. We seek collaborative, open-minded and hard working professionals to work in a real world urban learning environment. Are you exceptional, yet modest and open to challenges? We seek achievers and leaders that want to bring their passion and skills to our well-respected community of approachable colleagues. Build your career with us. DePaul University is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, national origin, age, marital status, physical or mental disability, protected veteran status, genetic information or any other legally protected status, in accordance with applicable federal, state and local EEO laws.