The Chief Operating Officer serves as the principal facilities and operations officer of the School at Columbia University ["The School"]. Reporting to the Head of School, the COO will be a strategic partner to the Head of School and senior leadership team to strategically move the school forward in accordance with its mission. The Director provides direct oversight and strategic planning for all needs and processes related to The School's 75,000 square foot facility and the non-curricular operations within the facility. The Director ensures compliance with various University policies and governmental regulations. The Director looks for opportunities to improve service, and then develops, monitors and assists in change implementation. The Director collaborates closely the senior administrative team, teachers and staff of The School, as well as with colleagues in various central University departments. Working with managers, the day to day responsibilities will include department oversight. This person will serve as a member of the senior leadership team and is involved in the high-level planning and decision making with the Head of School and senior leadership team. As an all-school administrator, this person will maintain a strong presence in the Primary, Intermediate and Middle Division. The COO will honors the activities which define the deep culture and values of TSC and build strong relationships with faculty, staff, and coaches within the school and assist them in articulating the school's values.
Executes the review of the School's curricular, extra-curricular, and community-based programming on an annual basis and consults on the design of new facilities and/or operations as needs emerge.
Partners with the Head of School and the senior administrative team to keep the Oversight Council and the Provost's Office abreast of all program issues, accomplishments and new needs.
Manages, in collaboration with the Director of Finance and Budget, the development and implementation of the financial aspects of facilities upgrades driven by the strategic planning process.
Facilities: Acts as the chief project manager for all building-related projects and initiatives. Manages the day-to-day operation of the facility and leads the interaction between the School and the Residential Operations building staff. Serves as The School's representative working with Columbia University and outside contractors for design and construction projects. Responsible for developing initial building designs for renovation projects or new construction on classrooms, public areas, and other spaces within the School and at offsite space.
Liaison with Columbia University Facilities, Residential Properties and The School facilities personnel
Oversee the short and long-term building and maintenance operations.
Ensure compliance with all health and safety guidelines and regulations
Supervise the development and management of the school calendar
Supervise Facilities Manager
Meets with facility and operations directors of other independent schools to develop an understanding of protocols and culture new opportunities.
Manages to completion service requests from teachers and administrators.
Facilitates the procurement process in relation to renovation and construction projects within the School, service requests, and purchases made towards the improvement of day-to-day operations of the School.
Oversee school security
Liaison with The School and CU campus security
Ensure continuous collaboration, awareness, and updates of all emergency manual(s), supplies, procedures, and training curriculum.
Manage outside contracts and service agreements for building and security related services
Oversee The School's Risk Management Committee in efforts to fulfill the mission of The School in a safe and healthy environment for all members of the School's community. Identifies exposures with a pro-active risk analysis approach utilizing continuous risk identification, surveys and data collection, and personal meetings with teachers, staff and other stakeholders.
Food Service: Serves as liaison between the dining services provider and School administration to facilitate the food service provided to TSC community. Range of duties will include equipment maintenance, ordering of supplies, billing review and contract and service agreements.
Liaison with FLIK food services
Oversee health office communications with cafe manager
Provide oversight for a healthy, cost effective, and pleasing food services operation.
Supervise school nurses
Liaison with Columbia University Medical Director
Ensure compliance with all health and safety guidelines and regulations.
Work with Director of Human Resources to arrange coverage for all field trips and activities
Student Information Services:
Oversee the Registrar
Work with database manager to ensure that records are up to date and that information is secure.
Help coordinate accreditation and reporting (NYSAIS, BEDS, etc.)
As assigned by the Head of School
Internal Number: 501309
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.