Job Requisition Number: 27210. The English Department is the largest department in the Division of Art & Humanities in the College of Letters and Science, with 60 permanent faculty and 10 staff, a large cohort of undergraduate majors, and a distinguished graduate program. The department engages in a variety of development-oriented efforts; it also hosts a large number of prestigious lectures and programmatic events. This position supports Events and Development activities in a variety of ways.
•Coordinates activities including events and promotional materials and products designed to promote awareness of the department within the campus community and to the general public. •Creates, develops, produces and coordinates public and private events, such as colloquia and department lectures and discussions, fundraising dinners, department meetings, semester kick-off events, new faculty and grad student welcome events, student events, and, less frequently, Berkeley Connect program panels and meetings, Holloway dinners, and Lunch Poem Series. •Attends events and directs on-site support personnel. •Photographs events. •Develops event budgets. •Coordinates design, production and distribution of publications and other promotional materials, including internet or web materials, newsletters, department blog, advertisements, photography, brochures, flyers, signage, A/V presentations, displays, exhibits, et cetera. •Works with faculty, staff, and students on design approaches. •Regularly researches, analyzes, monitors and evaluates marketing effectiveness, including event attendance, donations, popularity of social media and web materials, and feedback, and reports results to department manager, department chair, and committee chairs. •Implements changes and improvements based on current marketing effectiveness or lack thereof. •Coordinates appropriate use of campus and/or department logos, emblems, stock images, etc. •Manages public relations communications, including web presence (i.e. the blog, website, and potentially social media outlets), press releases (i.e. through the department website, the Berkeley.edu homepage, as well as external journalists,) and donor letters. •Conducts research on donor history, builds and maintains donor contact lists. (non-campus affiliated) companies and organizations. •Researches and analyzes new and innovative methods for generating interest and revenue and develops implementation proposals such as strengthening the alumni community through blog posts comments and outreach, analyzing potential donor market(s) and strategically reaching out and holding events for alumni as potential donors, converting from a paper to an online newsletter, strategic use of photos to better advertise events, expanding the department’s social media presence, gathering student and faculty feedback and opinions, and interviewing faculty in such a way to showcase different facets of their academic work. •Focuses outreach on fundraising and creating connections that encourage donations. •Establishes and maintains contacts with internal and external marketing and events professionals and vendors; e.g. artists, designers, photographers, mailing houses, postal service, list brokers, advertising representatives, media contacts, caterers, event rental companies, et cetera. •Maintains and organizes records of events, photographs, etc. •Builds relationships with students, staff, alumni, donors, UC Berkeley organizations, and outside•Knowledge and understanding of concepts, principles and practices of event planning and public relations, including event design, organization and production. •Knowledge or ability to learn of the campus and the department, its vision, mission, programs, policies, achievements and infrastructure. •Skill in effectively meeting budget and time constraints. •Demonstrated organizational and project management skills to work successfully with clients to produce high quality events that meet client needs and appropriately represent the campus; that is, for fundraising events, skills to provide excellent donor stewardship. •Highly developed interpersonal communication skills including political acumen and social perceptiveness. •Excellent analytical and written communication skills. •Highly developed judgment, decision-making and problem recognition/avoidance/resolution skills, including skill in determining those issues/problems that need to be brought to management's attention. •Strong skills in event and media activities management. •Skills in fundraising and donor management. •Skill in mentoring less experienced staff. •Strong event planning experience for audiences of 10 - 300 attendees. •Knowledge of marketing concepts. •Experience with Adobe Creative Suite; experience creating content for a public-facing academic enterprise, e.g. blog posts, event posters, social media platform maintenance. •Works well under pressure; successfully manages frequent and conflicting deadlines; able to think creatively, solutions-oriented. •Experience managing budgets; strong attention to detail. •Flexible work schedule; position may require hours outside of M-F 8:00am - 5:00pm. •Collaboration and leadership skills and experience.
Education/Training: •Bachelor's degree in related area and/or equivalent experience/training.
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.