Under general direction, provide administrative support to ambulatory care administrators and/or managers, project managers and/or medical directors. Responsibilities include scheduling/staffing meetings and managing complex calendars. Provide support with handling administrative matters including those of a confidential nature. Create or draft correspondence and documents. Draft PowerPoint presentations and simple to medium complexity Excel spreadsheets. Run business reports as requested. Prepare travel expense and hosting reports, process requests for supplies and services, follow up on orders. Represent the department on routine matters and in assigned meetings. Provide staff support to committees and meetings, including meeting preparation, agenda planning, meeting minutes and requested follow-up communication. Perform other duties as directed, including provision of coverage for other administrative support staff.
In order to be considered for this position the applicant must have met or will have met all the required qualifications prior to the start date of employment.
A high school diploma or equivalent and more than four years of experience of four years’ experience in an administrative support capacity are required. Excellent verbal, written and interpersonal skills. Excellent organizational, multi-tasking skills. Ability to work independently and regularly exercise sound judgment in setting priorities. Proficient in use of Microsoft Word, Excel, PowerPoint and Outlook or similar applications. Strong customer service focus. Demonstrated ability to produce professional correspondence.
Knowledge of University Policies and Procedures.
Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.
Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
The University of Michigan is an equal opportunity/affirmative action employer.
Internal Number: 174816
About University of Michigan - Ann Arbor
A great university is made so by its faculty and staff, and Michigan is recognized as one of the best universities to work for in the country. The Michigan culture is known for engaging faculty and staff in all facets of the university to create a workplace that is vibrant and stimulating.For two consecutive years, the Chronicle of Higher Education has placed U-M in its "Great Colleges to Work For" survey. In particular, the university earns high marks for strong relations between faculty and administrators, a collaborative system of governance, strong pay and benefits, and a healthy work/life balance.