Atlantic Fellows for Racial Equity (AFRE) is a fellowship program working to build just and equitable communities in the United States and South Africa.
Based at Columbia University in New York City and the Nelson Mandela Foundation in Johannesburg, AFRE's fellowship brings together accomplished individuals from diverse backgrounds to incubate new strategies to challenge anti-Black racism and build the policies, institutions and narratives needed for a more equitable future. The program aspires to build a dynamic and enduring network of transnational, cross-sectoral leaders dedicated to creating the institutions, narratives, and policies that advance racial equity and justice in both countries. AFRE launched its inaugural group of fellows in 2018, with the second cohort beginning in June 2019.
The Administrative Coordinator plays a key role in managing the operations of AFRE's New York City office at Columbia University to ensure an effective, high-impact fellowship program. S/he is responsible for overall project management and coordination of activities and initiatives in the New York City office.
With strategic direction from the Executive Director and program leadership (Director of Narrative Strategy, Director of Strategic Programmes and the Associate Director), and with direct supervision by the Business Manager, the Administrative Coordinator designs processes and writes procedures to efficiently manage the complex administrative functions and international structure of this newly established program within Columbia University. S/he organizes and facilitates workflow to ensure productive operations. S/he provides guidance to program leadership to ensure compliance with Program, University and external policies.
In collaboration with program leadership, the Administrative Coordinator organizes and implements strategies for effective information flow among staff, both among the transnational program, operations and communications teams within AFRE and between the NY and Johannesburg offices. S/he maintains effective communication with key institutional stakeholders, including AFRE's Board, sponsor and appropriate units within Columbia University, identifies and resolves any issues in a timely and professional manner, and assesses and reports on the effectiveness of institutional communication strategies.
In conjunction with the Business Manager, the Administrative Coordinator assigns work to the Administrative Assistant, and ensures tasks are completed in accordance with University and Program policies. S/he also acts as back up to the Business Manager and has 1st level approval for ARC and PAC transactions. The Administrative Coordinator researches, gathers and disseminates information in preparation for program initiatives and events in New York City and Johannesburg. S/he oversees international travel coordination, works with the Business Manager to manage the budget and expenses, and liaises with internal and external stakeholders to ensure seamless execution. The Administrative Coordinator manages relationships with travel agencies and vendors, and ensures effective management of event planning to ensure program participants are well served.
Bachelor's degree or its equivalent. 2 years of related experience.
Experience in project coordination and management
Strong computer and technical skills, especially Outlook, Word, Excel, Powerpoint, MailChimp, Calendy, and Salesforce
Strong attention to detail and organizational skills
Excellent written and oral communications skills
Ability to absorb new information quickly, multi-task, and to make and implement decisions in a fast-paced environment
Demonstrated capacity to work flexibly with others in a positive and collaborative manner that is responsive to the needs of others
Commitment to learning and working to advance racial and social equity
Experience working in culturally diverse environments and strong skills in effective cross-cultural communications
Knowledge of Columbia University systems and procedures strongly preferred.
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Internal Number: 501298
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.