Diversity Outreach Coordinator - Diversity, Equity and Inclusion 12143
The Division of Diversity, Equity and Inclusion at West Virginia University invites applications for the position of Diversity Outreach Coordinator. This position is responsible for assisting the Director of Diversity Initiatives and Community Engagement (DICE) in creating a sustainable environment that will attract, and is inclusive and supportive for, underrepresented faculty, staff and students. The Coordinator will serve as a liaison between the Division of Diversity, Equity and Inclusion (DDEI) and the university, the local community, West Virginia and others regarding diversity efforts and initiatives.
In order to be successful in this position, the ideal candidate will:
Program Development and Management
Create and develop programmatic and training content and materials for selected workshops in consultation with the Vice President (VP), the Director of DICE and others.
Lead, coordinate, and/or provide organizational support for diversity initiatives implemented by the DICE Team and the VP.
Develop and implement, in conjunction with the Event Coordinator, yearly calendar of events and activities aimed at increasing recruitment and retention of underrepresented students including, but are not exclusive to celebration of special dates among Native Americans, Asian-Americans, Hispanic and Latinx-Americans, African-Americans, individuals with disabilities, veterans, women, members of the LGBTQ+ community, and international students.
Coordinate, facilitate and provide organizational support as needed for various activities, including but not limited to: Diversity Week, the Colloquium for Aspiring Underrepresented Doctoral Candidates, Multicultural Graduation, the Chancellor's Scholars Regalement, Diversity Ambassadors, etc.
Serve as the project manager on assignments as assigned by the VP.
Contribute to reports and the DDEI annual report documents.
Serve as a liaison between the DDEI and units which support retention and success of students from underrepresented groups.
Serve as liaison for DDEI at New Student Orientation and other events with the aim of recruiting new students for DDEI programs.
Serve as point person for individual students or student organizations, fostering a strong connection and partnership between these students/groups and the DDEI.
Represent the DDEI in recruitment events both on and off campus.
In collaboration with recruiting units, set goals and measure progress.
Support and strengthen programs and existing efforts at improving success rates of underrepresented students.
Propose and implement additional strategies and contacts for recruiting and retaining underrepresented students.
Assist the Communication Coordinator in the management of the DDEI website, DDEI social media accounts, and DDEI Listservs to ensure timely and accurate information is available.
Manage the Diversity@mail.wvu.edu email account
Supervision of Student Workers, GA's, Interns, and Diversity Ambassadors
Assign tasks to students who may work with this unit
Review and approve (if accurate) student workers time card.
Select, train and supervise student workers at the DDEI.
Provide evaluation report of the work provided by student workers, including performance appraisals and goal setting.
Conduct benchmarking research for the DDEI on Best Practices and work with GA's and capstone groups to oversee work.
Manage Diversity Ambassador Program for the DDEI. Diversity Ambassadors work with different campus programs and events.
Grant Administration/Chancellor's Scholar Program
Apply for all the grant opportunities provided by the Higher Education Policy Commission (HEPC), research other grant-funding opportunities, and draft grant proposals targeted at achieving the DDEI's goals.
Develop and track budget for grants as well as m anage the Chancellor 's Scholar budget under the direction of the VP.
Maintain files for students within the program including applications, renewal forms, budgetary requests and other confidential information.
Arrange individual meetings through the year to update progress to assure they are on track toward their doctorate goals and complying with award criteria.
Monitor merit awards for those within the Chancellor Scholar program for the academic year including reaching out to Scholars prior to Financial Aid deadlines and submitting merits as needed.
Submit annual report to the HEPC.
Some travel may be required to on-campus and off-campus events and may require working nights and weekends with short notice.
Master's degree in education, public administration, or related field. Any equivalent combination of education and/or experience that provides the applicant with the knowledge, skills, and ability to perform the duties and responsibilities at an excellent level.
At least two years of experience in the following areas: o Working with community-based organizations o Plan, organize and implement programming o Administrative and/or management of higher education programming. o Directly related experience with emphasis in a university setting. o Experience with meaningful diversity work and outreach to minority communities
Ability to be a leader or possess leadership qualities such as: vision, pro-activeness, being a self-starter, positivity, assertiveness and creativity.
Ability to research information and analyze data to arrive at valid conclusions, recommendations and plans of action.
Ability to communicate ideas clearly and concisely both orally and in writing.
Ability to establish and maintain effective working relationships and to deal tactfully with departments, organizational units, related programs, community volunteers, external agencies, students (both prospective and current), and their parents.
Ability to work cooperatively, collaboratively and effectively with all types of people and diverse groups.
Ability to prepare and write clear, concise and comprehensive reports, grants and program materials.
Ability to plan, coordinate, and implement objectives and evaluate programs qualitative and quantitative performance.
Ability to see that daily details are taken care of and the global goals are being pursued in a timely manner.
Ability to effectively lead presentations and meetings for the purposes of training or reporting both internally and externally.
Ability to create, maintain and follow a basic budget as well as knowledge of basic finance and budget principles.
Ability to adapt to a fluid events schedule.
Ability to maintain proper unit attendance and punctuality standards.
Ability to accomplish projects with minimal supervision.
Ability to rapidly learn and apply institutional, federal, and state statutes and regulations impacting programs.
Ability to use latest versions or rapidly learn Microsoft Word, Excel, PowerPoint, Access and mail merges, email and web searches.
Ability to use database systems, specifically Microsoft Access and SQL.
Ability to install, use and maintain Oracle, Star banner and other applicable software programs.
Ability to solve problems and use critical thinking skills.
Ability to edit documents both for distribution and for internal use.
Ability to be organized and make effective use of all available time.
Ability to carry out the mission, goals, policies, and procedures of the Division of Diversity, Equity and Inclusion.
Letter of Interest
Valid driver's license
At West Virginia University, we pride ourselves on a tireless endeavor for achievement. We are home to some of the most passionate, innovative minds in the country who push their limits for the sake of progress, constantly moving the world forward. Our students, faculty and staff make this institution one of the best out there, and we are proud to stand as one voice, one university, one WVU. Find out more about your opportunities as a Mountaineer at https://talentandculture.wvu.edu/
West Virginia University is an Equal Opportunity/Affirmative Action Employer and the recipient of an NSF ADVANCE award for gender equity. The University values diversity among its faculty, staff and students, and invites applications from all qualified individuals, including minorities, females, individuals with disabilities and veterans.
Job Posting: Jul 2, 2019
Posting Classification: Non-Classified
Exemption Status: Exempt
Benefits Eligible: Yes
Internal Number: 177603
About West Virginia University
West Virginia University, founded in 1867, has a long and rich history as a public, land-grant institution. WVU encourages scholarship and offers high-quality academic programs while serving the state of West Virginia and the nation. WVU statewide includes campuses in Beckley, Charleston, Keyser, Martinsburg and Morgantown – which has been ranked as a #1 Small City in America. WVU is an R1 Doctoral Research University (Highest Research Activity), one of only 115 nationwide. WVU offers 212 degrees throughout the 14 colleges and schools. Areas of specialty include STEM education, healthcare in Appalachia, shale gas utilization, radio astronomy and forensics. WVU researchers have helped confirm the existence of gravitational waves and uncovered diesel vehicle emissions discrepancies. Statewide, there are over 31,000 graduate and undergraduate students along with 190,000 alumni worldwide. WVU is reinventing West Virginia’s future by strengthening education, healthcare and broad-based prosperity.