As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a "Great College to Work For" for five consecutive years. The Division of General Internal Medicine in the Department of Medicine has an outstanding opportunity for a part to full-time (50% - 100% FTE) Program Operations Specialist.The Cardiovascular Health Research Unit (CHRU) is a complex Unit with an international reputation, whose investigators collaborate with many research faculty and investigators within the UW community as well as many other universities and institutions, both nationally and internationally. The unit is comprised of 2 Co-Directors, 9 investigators (from General Internal Medicine, Cardiology, Epidemiology and Biostatistics) and 23 research staff. CHRU is a research program that seeks to further the development and application of knowledge related to the prevention of cardiovascular diseases.This position will provide program support to CHARGE Consortium meetings. The Cohorts for Heart and Aging Research in Genomic Epidemiology (CHARGE) Consortium, made up of 10 studies, has helped to accelerate the discovery of genetic variants associated with common diseases and risk factors. Approximately 225 research investigators attend these meetings. These three-day meetings are held twice a year in various international and national locations. This position will also work with CHRU investigators to prepare grant applications. CHRU investigators submit grant applications primarily to the NIH, but also to the American Heart Association, as well as subaward grants to other research institutions. On an annual basis, more than 30 applications are submitted. Activities include preparing budgets, advising investigators on deadlines; preparing online applications through the NIH Assist and AHA portals; assisting investigators through the entire application process.Under general direction of the CHRU Associate Director, this position will independently carry out duties involved in planning two annual meetings of the CHARGE Consortium, which are held in both international and national locations. This position has a lead role for most of the planning and implementation activities. This position will work closely with University departments and many other universities and institutions, vendors, and hotels, reviewing and obtaining signatures on hotel and vendor contracts, ensuring compliance with NIH and UW guidelines and rules, preparing reports and minutes of planning committee meetings as well as reporting information to the Research Steering Committee of CHARGE. Another large component of the position is to assist CHRU investigators with grant applications. The person in this position will need to understand submission guidelines and manage the process for submissions, working with investigators, managers at other institutions and business offices.There are many activities involved in organizing these three-day meetings. This position requires a highly organized and detail-oriented individual with project management experience, exemplary communication skills, as well as the ability to trouble-shoot issues as they arise. Complex hotel and meeting venue contracts must be negotiated and signatures obtained, as well as planning the many activities involved in pulling off a successful research-oriented meeting. After the meeting, this position will review hotel and vendor invoices, facilitate any corrections needed and forward to fiscal personnel for payment.Grant application submissions are complex with many individual parts to the applications, which requires a lot of organization and time management. Multiple submissions for one deadline are likely during each NIH submission cycle (there are three cycles per year) and requires excellent time management skills.Duties and responsibilities include: Management and Coordination of CHARGE Consortium The Program Operations Specialist will serve as CHRU's CHARGE Consortium expert. The individual hired will work directly with the CHRU Director to carry out the biannual CHARGE Consortium. Specific duties include:Communicate with participating investigators and speakers regarding the upcoming meeting(s).Develop meeting content and lead CHARGE Steering Committee to plan and execute consortium.Coordinate with investigators and speakers; compile and organize meeting packets and presentations.Negotiate event logistics according to plans of the CHARGE Steering Committee; review and approve banquet orders and event contracts with vendors.Communicate CHARGE schedules including trip logistics, day of events and post-consortium follow up.Manage off-site set up and troubleshoot online meeting registration in accordance with the UW Conferences Service Department.Plan, direct and control the financial resources for the CHARGE Consortium including the CHARGE Consortium Gene Discovery grant. Provide oversight of all budget and fiscal activities for the consortium managing approximately $70,000/year in grant funds.Develop fiscal reports for strategic planning and operational decision making. Manage payment of master accounts as well as smaller vendor invoices ensuring compliance with University policies and procedures. Project Proposal and Grant Support The Program Operations Specialist will provide support to research faculty in regards to project proposals and grant submissions. The individual hired will provide guidance on the preparation of research grants and contract proposals. Specific duties include: Partner with faculty and fiscal support staff to prepare proposals including eGC1 and related forms. Consult with investigators and compile required documents for submissions. Review faculty-initiated grant proposals to ensure compliance with policy and funding agency guidelines and regulations and enhance proposal competitiveness. Provide technical and administrative analysis in the development of proposal submissions ensuring proposals meet requirements, appropriate documents are collected and proposals are consistent with federal laws and regulations, University guidelines, submission requirements and sponsor agreements. Draft and design user friendly summary reports on a monthly and ad hoc basis to track submissions. Consult with investigators and fiscal staff regarding budgetary policies and procedures and account status. Perform other related duties and special projects as assigned.As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.REQUIREMENTS: Bachelor's degree and at least 2 years of experienceAdditional Requirements:Excellent verbal, written and interpersonal communication skillsProficiency in Microsoft Office softwareDemonstrated problem solving and fiscal skills; strong attention to detail and ability to adeptly manage multiple priorities and timelines within a complex organization.Demonstrated ability to work independentlyExperience with finance managementExperience with large event planning and coordinationEquivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.CONDITIONS OF EMPLOYMENT Application Process:The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
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