The Associate Director, Event Management is responsible for all aspects of event strategy, planning and production for a portfolio of high profile, signature events identified as strategic priorities by the leadership of University Advancement. The associate director, event management works collaboratively as well as independently with divisional staff and external vendors, providing comprehensive planning and coordination of logistics for University Advancement special events. The position is also responsible for ensuring message cohesion across all aspects of the event experience. Events range from presidential visits to large donor or alumni events on campus and around the country. This position reports to the Director, Event Design and Management, and will also interact with other leaders within the division and the university.
As a member of the divisional special events team, this position is responsible for the planning of strategic events related to the Division of University Advancement. This role requires the effective planning, supervision and implementation of events that substantially impact the University from the standpoint of perception by alumni, friends, prospective and current donors, and current students. Position will be required to plan events both individually and in conjunction with the Director and/or peers.
Collaborate with alumni relations, development, stewardship, and university advancement communications staff to develop logistically sound and effective events that maximize alumni and donor engagement. This includes: developing goals, objectives, invite lists, creative event design, event programming, and post-event follow-up; coordinating event logistics; trouble-shooting and providing effective and timely solutions; providing project management oversight, on-site event support, and exceptional customer service.
Serve as point person between division stakeholders and CME-IT team to guide development of all communications touchpoints that impact the event experience.
In collaboration with the Director and/or peers, conduct research, make site visits and solicit resources for the selection and evaluation of event sites locally, regionally and nationally.
Oversee the work of the administrative assistant in regards to event records processing and paperwork/invoice processing.
Serve as liaison with offsite venue contacts on all event-related matters, including but not limited to: negotiation of contracts; coordination of event food and beverage, audio visual needs, photography, and room blocks; Ensuring appropriate décor (floral, linens, color schemes, etc.), customer service, and other quality standards to meet the expectations of the Division of University Advancement.
In conjunction with the Director, maintain a divisional structure and strategy for special events. This includes: following procedures to produce successful events; staff training; strategic planning; creative oversight; and project management related to advancement, alumni, stewardship and development events.
Provide support as necessary to all university advancement events, consult or serve on divisional or university committees, and other duties as may be required for the successful engagement of alumni and donors.
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Bachelor's degree. Minimum of two years of experience in event planning in a non-profit, higher education or conferences and events setting.
Internal Number: 495608
About Miami University
“Miami University, a student-centered public university founded in 1809, has built its success through an unwavering commitment to liberal arts undergraduate education, with complementary quality graduate programs, and the active engagement of its students in both curricular and co-curricular life. With a student body of 16,000, Miami effectively combines a wide range of strong academic programs with faculty who love to teach and the personal attention ordinarily found only at much smaller institutions. Faculty and staff are highly valued for their contributions toward the Miami experience. Employees enjoy a competitive benefits package and stable work environment as they work to support the university’s educational mission. Miami’s main campus is located in Oxford, Ohio, 35 miles northwest of Cincinnati, with regional campuses located in Hamilton and Middletown, Ohio, and a center in Luxembourg. Known as one of the most beautiful campuses in the nation, Miami, the nation's tenth oldest public university, is recognized for its striking red brick Georgian-style architecture and tree-shaded lawns. Take a Virtual Tour from our website.”