Under general supervision, performs highly responsible, confidential work in the functional areas of District operations and administration areas such as risk management; ADA coordination; public outreach; social media coordination; grant writing; purchasing and contract management including coordination of information technology functions (e.g. phone, server issues, and web services); lease management; event and commercial business permitting; business process mapping; and record retention and management. Assists in the development and administration of District programs, policies, and procedures; provides varied, complex research, analysis, and documentation in support of the District goals, programs, and planning. Incumbents work with considerable discretion and independent judgment, advising staff and making recommendations, which may have the effect of finality. May exercise technical and functional supervision over assigned staff.
Typical Duties and Responsibilities:
Essential functions may include, but are not limited to, the following:
Responsible for maintaining and developing public outreach initiatives.
Evaluates policies and procedures and recommends and implements changes to improve efficiencies or ensure compliance with guidelines, laws or regulations.
Conducts special research projects, including gathering, compiling and analyzing information; provides alternatives and makes recommendations on courses of action.
Prepares complex reports, manuals, requests for proposals, grant applications, and other documents for special projects, programs and research.
Receives and responds to questions from the public, outside agencies and District staff.
Interprets ADA regulations and ensures District is in compliance.
Creates business process documents and recommends changes for increased efficiency.
Performs professional analytical activities and participates in the administration and analysis of the District's risk management programs including property, liability and workers’ compensation insurance, safety, training, disability, unemployment insurance, employee assistance, and employee leave programs.
Maintains well-organized electronic files and manages organization of District records.
Creates and manages lease agreements, commercial activity permits and special event permits.
Coordinates the purchase, delivery, and ongoing servicing of the District’s phone, internet, and computer software and hardware systems.
Communication theories and methodologies.
Business process efficiency practices.
Customer interaction via Social media.
Principles and practices of statistical analysis and research methods.
Local, state and federal laws pertaining to risk management and contract administration.
Grant writing and funding sources.
Procurement best business practices.
Record retention practices.
Risk management activities.
You can review a detailed job description for the Administrative Analyst - Communications on the San Mateo County Harbor District’s website here.
Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way of obtaining the knowledge, skills and abilities to qualify for this position is:
A Bachelor’s degree in public administration, public policy, journalism, communications, business administration or a related field.
Preferred Experience: Two years of increasingly responsible professional administrative and analytical. Experience in writing, editing and crafting content. Experience in a public agency is highly desirable.
License And/Or Certificates:
Must possess and maintain a valid California driver’s license.
Benefits: Excellent Benefits Package, including Medical, Dental, Vision & Life, Personal Time Off (PTO), CalPERS Retirement (2.5%@55 Classic members or 2%@62 New members).
Available for pick up at the District Office
504 Avenue Alhambra, Suite 200, P.O. Box 1449 El Granada, CA 94018
Completed applications must be received by 5:00 p.m. You may email, fax, mail or drop off in person at the address above.
About San Mateo County Harbor District
The San Mateo County Harbor District operates both the Pillar Point Harbor in Half Moon Bay, and the Oyster Point Marina in South San Francisco. Pillar Point is a protected harbor of refuge and is homeport to a vital commercial fishing industry, sport fishermen, and recreational boaters. The Harbor has 369 berths and an inner and outer breakwater, making it one of the safest harbors in the United States. Pillar Point is unique in that it provides search and rescue services to all boaters in San Mateo County. Over the past two decades, its dedicated crew performed an average of 110 rescues annually, saved more than 100 lives and millions of dollars in boats and equipment. With 455 berths, a boat launching ramp, fuel dock, fishing pier, park, and small sandy beach, the Oyster Point Marina offers something for everyone, from serious boaters and fishermen to families looking for a day of hiking and beach time.
The District has 37 employees, and its administrative offices are located in El Granada, north of Half Moon Bay. The region is known for its stunning coastal landscapes of rugged mountains and beaches, along with endless recreational resources including copious hiking trails..., redwood forests, quaint shops, farm-to-table dining, including produce from local farms, some of which date back to the 1800s. And with San Francisco just 35 minutes to the north, there are unlimited possibilities for adventure, culture, relaxation and fun.