This full-time position is responsible for numerous functions for the Academic and Development Coordination (ADC) department in the Faculty of Arts and Sciences (FAS) Development office under the supervision of the Senior Associate Director, Academic and Development Coordination. The ADC department is responsible for matching donor interests with Harvard's interests to ensure impactful philanthropy and positive donor experiences. We achieve this by building strategic partnerships within development and across the Faculty of Arts and Sciences to identify gift opportunities and articulate a compelling case for support.
This position will coordinate the daily activity of the ADC content strategy team, providing the team with project management; coordination of House Renewal projects; and research and writing support for major gift proposals.
This position requires the ability to maintain strong and positive working relationships with development colleagues and members of the FAS administration. The successful candidate should demonstrate a high level of organization, professionalism, and discretion.
DUTIES AND RESPONSIBILITIES
Coordinates a variety of ADC activities and projects, including intake process for ADC tasks and assignments, management and analysis of giving and fund data, and development of ADC PowerPoint presentations and meeting materials. Assists the Senior Associate Director and members of the ADC team in researching content for FAS proposals and gift opportunities, as well as writing, editing, proofing, copyediting, and formatting that content as needed.
Responsible for managing and coordinating House tours for fundraisers, prospects, and donors. This includes collaborating with the Senior Associate Director, Academic and Development Coordination, tracking space naming opportunities, scheduling of tours, leading of tours, and coordination of donor briefings. Effectively communicates tour and event activity to partners in AA&D and FAS administration. Supervises and trains student and staff tour guides as needed.
Cultivates and maintains relationships between ADC and other departments within Alumni Affairs & Development, including frontline fundraising teams, Operations, Alumni & Development Services, Communications, Marketing, Stewardship, and the University Development Office. Serves as a liaison between the Development Office and administrative and academic units in the FAS, including the Office of Physical Resources and Planning, the House Renewal Project Management Office, and House Faculty Dean/House administrator offices.
Responsible for coordinating FAS space signage for donor gifts recognized by the naming of physical spaces as required. Assists ADC Assistant Directors and Senior Associate Director in the development and/or maintenance of best practices for named space signage guidelines and processes. Effectively manages logistics of named space signage process, including communicating signage requests to architects and other vendors, documenting and tracking signage status, responding to signage inquiries from internal and external stakeholders, and ensuring deadlines are met.
Supports the Senior Associate Director and members of the ADC team in developing training materials for fundraisers on FAS campaign priorities, and assists in the scheduling and logistics of fundraiser trainings.
In coordination with others on the ADC team, proactively updates and maintains ADC content on the AA&D intranet.
Attends required AA&D and FAS Development training sessions, meetings, and events.
The above covers the most significant responsibilities of the position. It does not, however, exclude other duties, which would be in conformity with the level of the position.
Please include a cover letter with your application.
Skills testing may be a component of the interview process for this position.
The department of Alumni Affairs and Development at Harvard University is committed to diversity. We welcome applicants who bring varied experience, thought, and practice to the department's mission to maintain and enhance an engaged community of alumni and friends worldwide and to lead the University's fundraising efforts.
Harvard University Benefits Package Vacation/Sick/Personal/Holidays: Harvard offers 3 (union roles) - 4 (exempt) weeks paid vacation, a paid holiday break between Christmas and New Year's Day, 12 paid sick days, 11.5 paid holidays, and 3 paid personal days each year. Medical/Dental/Vision Benefit: Harvard offers a variety of excellent medical, dental, and vision plans which all begin on the first day of employment. Retirement: University-funded retirement plan with full vesting after 3 years of service. Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted study options through participating Harvard Graduate Schools. Transportation: Harvard offers a 50% discounted MBTA pass as well as parking options to assist employees in their daily commute to campus. Wellness Options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation, and complimentary health services. There are also fee-based athletic facility memberships available at various locations around the university for employees.
Salary Grade: 055
Union: 55 - Hvd Union Cler & Tech Workers
Bachelor's degree preferred. Must have a minimum of three years of work experience, preferably in an academic setting.
Must have excellent written and oral communications skills
Must have excellent interpersonal and communication skills necessary to develop successful working relationships with diverse members of the University community and establish and promote effective working partnerships.
Must be diplomatic and flexible, and possess the ability to prioritize and handle multiple tasks in a fast-paced, deadline-oriented environment.
Must have strong research skills and resourcefulness, as well as strong attention to detail.
Must have excellent computer skills; experience with Windows, Excel, and PowerPoint. Prior database experience preferred.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 49581BR
About Harvard University Alumni Affairs and Development
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.