The Chief of Staff supports the Dean and senior leadership by developing project management plans to advance the short-term and long-term priorities of the School, improving coordination and information flow, ensuring efficient allocation of time, and monitoring the planning and implementation of strategic initiatives. The chief of staff also ensures effective communication, coordination and integration across programs and initiatives to maximize efficiency and impact.
The Chief of Staff to the Dean will:
Provide high level support to the Dean and senior leadership of SAIS in managing, coordinating and facilitating the accomplishment of organizational goals, objectives, strategic and tactical initiatives. Assumes full responsibility for special projects aimed at resolving issues and problems of material importance.
Work with the Assistant to the Dean to ensure that the Dean’s scheduling needs and calendar availability are managed appropriately to ensure optimal time management, managing competing priorities efficiently and effectively to ensure that he remains appropriately engaged and present, where he is needed.
Direct, manage, and coordinate special projects and assignments such as planning initiatives, internal and external business collaborations, specialized writing assignments and highly sensitive personnel matters that encompass many parts of the organization and require a wide range of knowledge, skills, and experience as well as organization, planning, and coordination at an advanced level.
Carry out critical and important projects, including developing plans, defining and communicating alternatives and making recommendations regarding appropriate courses of action based on thorough understanding and knowledge of desired outcomes and expectations. Manage and track SAIS 2024 and 555P projects in a self-directed manner to ensure that internal and external stakeholders are focused on meeting milestones. Also focused on ensuring that the Dean and members of leadership remain well-informed of any challenges as they arise.
Lead and coordinate meetings, work groups and/or task forces, including presenting and discussing issues and problems, facilitating discussions for the purpose of developing plans or identifying solutions to problems.
Responsible for efficient collaboration/coordination among different departments/units within the Dean’s span of control. Recommend policy and procedural changes to improve operations and overall organizational efficiency. Manage problem solving, coordination and priority setting as needed involving members of the dean’s senior staff.
Prepares the Dean for a variety of key/important meetings, presentations, discussions, etc., including researching and gathering critical information and intelligence on issues, creating reports, presentations, and speeches, developing and proposing agenda items, conducting necessary follow-ups, and briefing the Dean on the state of affairs, critical points and sensitivities.
Represent and speak on behalf of the Dean, as requested, and serve as a trusted representative of the leadership team. Exercise the authority to commit and make important decisions independently, within pre-determined parameters established by the Dean and/or other senior leaders.
Coordinate new projects and programs (i.e. Marketing and Communications, Strategic Planning, International Initiatives) that initiate from the Dean’s office and coordinate with other members of the senior leadership team to develop plans for the long-term sustainability of those projects and programs as needed.
Responsible for resolving problems of significance and criticality, answering questions, providing guidance, and disseminating information. Develop institutional relationships; collaborate extensively with a variety of individuals on different matters central to the Dean’s area of responsibility.
Review and recommend action on all incoming requests, complaints, and other correspondence to the Dean’s office. Research and investigate when necessary, plan, write, and oversee distribution of correspondence for the Dean, and reply on behalf of the Dean when appropriate.
Coordinates data and reporting generated for the Dean’s office. Reviews and highlights information that may be of interest to the Dean or other members of the leadership team.
A minimum of five years of professional experience, preferably with some experience and exposure in academic administration;
Integrity, candor, tact, good judgment, and attention to detail;
Discretion to handle sensitive information in a professional manner;
Ability to build rapport and relationships with varied groups;
Proven record of project management skills;
Strong written and verbal communication skills, analytic ability;
Familiarity with SAIS and Johns Hopkins University a plus;
Ability to function with efficiency, accuracy and composure in stressful situations that require the management of multiple critical priorities.
Ability to function independently, with a high level of discretion and decision making responsibility, along with the discernment to understand when leadership intervention is important and necessary.
Ability to combine larger vision with ability to follow through and implement;
Mastery of basic office software (Word, Power Point, Excel, etc.)
Require special knowledge/understanding and experience in the dean's area(s) of responsibility, strong organizational, planning and facilitation skills.
Internal Number: 16768-en_US
About Johns Hopkins University
Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.